Administrative & Finance Specialist

About the role

A healthier future drives us to innovate. Together, more than 100'000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact. Let's build a healthier future, together. Roche is an Equal Opportunity Employer.

Benefits

Additional Information

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters. The Position A healthier future. It is what drives us to innovate. To continuously advance science and ensure everyone has access to the healthcare they need today and for generations to come. Creating a world where we all have more time with the people we love. That is what makes us Roche. The Administrative & Finance Specialist provides critical operational support across multiple departments. This role is responsible for streamlining travel logistics, managing expense compliance, coordinating large-scale corporate events, and supporting the integrity of the company's financial cycle through diligent Accounts Receivable (AR) and Accounts Payable (AP) management. Key Duties and Responsibilities; 1. General Administrative Support Travel & Entertainment (T&E): Coordination of business travels. This includes booking airfare, hotel accommodations and ground transfers, ensuring arrangements align with company travel policies. Expense Management (Concur): Ensure all claims include valid supporting documents (Official Receipts, invoices) and comply with internal audit standards. Corporate Credit Card Management: Oversee card issuance, limit monitoring and support usage compliance. Operational Monitoring: Track and maintain "Events Forms" and other administrative logs to ensure departmental requests are processed and filed systematically. Corporate Events Management: Support the logistics of companywide events such as National Conventions, Mid-Year Conferences and Holiday Celebrations to name a few. Manage relationships with external vendors (catering, audiovisual, venues) and internal stakeholders to ensure seamless execution. 2. Grants, Sponsorships & Donations (GSD) Support Compliance & Documentation: Facilitate the administrative processing of GSD requests, ensuring all contributions are documented, approved, and tracked. 3. Finance Operations A. Accounts Receivable (AR) Management Customer Reconciliation: Perform regular audits of customer accounts to identify discrepancies and support resolution of payment issues. Credit & Collection Support: Assist the finance team in monitoring aging reports and following up on overdue accounts to maintain healthy cash flow. KPI Achievement: Actively contribute to meeting departmental AR goals, such as reducing Days Sales Outstanding (DSO). B. Accounts Payable (AP) Management Stakeholder & Vendor Relations: Act as a bridge between internal departments and external vendors to reconcile outstanding invoices and resolve billing disputes. Procurement Cleanup: Regularly audit Purchase Orders (PO) and Purchase Requisitions (PR) to close out aged items and ensure the accuracy of the general ledger. Who you are; Experience: 3+ years in a dual Admin/Finance role or as an Operations Coordinator. Technical Skills: Proficiency in SAP/Concur and advanced Excel skills (VLOOKUPs, Pivot Tables). Competencies: High attention to detail, strong negotiation skills for vendor management, and the ability to multitask in a fast-paced environment. Technical Proficiencies & Software Skills ERP & Expense Management: Proficiency in SAP for auditing and reporting. Hands-on experience with ERP systems specifically for AR/AP modules and PO management. Data Analysis & Reporting: Advanced MS Excel Skills: Must be comfortable with VLOOKUPs, Pivot Tables, and Data Validation to reconcile large financial datasets. This role is only open to candidates that have full eligibility to live and work in Philippines.

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