HR Assistant (This position is open to Palestinian nationals residing in Gaza)

Responsibilities

• Recruitment and Onboarding
• Support the recruitment process for national positions, ensuring IRC recruitment policies and procedures are consistently applied.
• Coordinate interview logistics, candidate communications, and recruitment documentation as requested.
• Support the HR Officer and Senior HR Manager in facilitating onboarding processes to ensure new employees receive the required information, documentation, and orientation.
• Ensure personnel files are complete and onboarding documentation is properly maintained.
• Compensation & Benefits :
• Payroll Support
• Support the HR Officer in preparing payroll inputs and required supporting documentation for national employees.
• Support the preparation and submission of documentation related to contractor payments.
• Collect and compile information related to transportation allowances, overtime, attendance, and other payroll-related data.
• Ensure payroll documentation is complete, accurate, and submitted within established deadlines.
• Benefits Administration
• Support the administration of employee benefits in accordance with IRC policies.
• Assist in processing additions, amendments, and removals related to health insurance and other employee benefits.
• Respond to routine staff inquiries related to benefits and entitlements and refer complex matters to the HR Officer.
• Time and Attendance:
• Support the HR Officer in monitoring employee attendance and timesheet completion.
• Follow up with employees and managers to ensure timely submission and approval of timesheets.
• Assist in processing leave requests and overtime records in accordance with IRC policies.
• Support the HR Officer in maintaining accurate leave, attendance, and overtime trackers.
• Provide first-level support to staff regarding attendance and leave-related inquiries.
• Personnel Administration:
• Maintain and update employee personnel files, both electronically and physically, ensuring completeness and confidentiality.
• Assist the HR Officer in preparing employment contracts, amendments, confidentiality agreements, employment certificates, and other HR-related documentation.
• Assist HR officer in preparing an

Benefits

Additional Information

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future. The IRC initially operated in the oPt from 2009 to 2015 and resumed operations after October 2023 to respond to urgent humanitarian needs in Gaza and to the escalating violence in the West Bank. The IRC's response in the oPt draws on our global experience and expertise in emergency response, as well as our longstanding presence in the Middle East and North Africa region. The IRC operates in the oPt through a dual approach: Partner-led Response: as a priority, the IRC collaborates with local organizations to ensure a community-driven response, leveraging local knowledge, capacities, and networks. We also partner with INGOs to complement the response efforts, creating a balanced approach that combines local ownership with global expertise. These Partnerships include integrated interventions across Basic Needs, Health & Nutrition, Protection, Water, Sanitation, and Hygiene (WASH), and Early Childhood Development (ECD). Direct Implementation: The IRC directly implements programming in: Water, Sanitation, and Hygiene (WASH), Nutrition, Child Protection (CP) & Women's Protection and Empowerment (WPE). Position Overview Under the supervision of the Human Resources Officer, the Human Resources (HR) Assistant supports the effective delivery of human resources services and ensures that day-to-day HR and administrative activities are carried out in accordance with IRC policies, procedures, applicable labor laws, and HR best practices. The position provides administrative and operational support across key HR functions, including recruitment, onboarding, personnel administration, payroll support, employee records management, learning and development, HR reporting, and compliance. The HR Assistant contributes to maintaining accurate HR documentation, ensuring confidentiality of employee information, and supporting positive employee experience. The HR Assistant is responsible for escalating employee-related matters requiring guidance, approval, or intervention with the HR Officer and, where appropriate, the Senior HR Manager and P&C Coordinator.

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