HR & Admin Executive

About the role

1. Role Overview The HR & Admin Executive runs the day-to-daypeople-operations, office and administrative functions for Hey Co Group's multi-brand F&B portfolio, across all entities andoutlets. This is a hands-on, coordination-focused role: keeping HR runningsmoothly, processing payroll for Finance Manager approval, coordinatingrecruitment with outlet managers, and working alongside an appointed work-passagent who handles statutory work-pass expertise. The role reports to theDirector, who owns HR strategy and senior decisions. 2. KeyResponsibilities Payroll - Runmonthly payroll across all entities - process timesheets, leave, claims andovertime (StaffAny), compute CPF, SDL and levies, and prepare IR8A / IRASsubmissions - and submit to the Finance Manager for review and approval beforerelease. - Maintainaccurate payroll records and statutory filing. Recruitment Coordination - Managejob postings and sourcing across channels, for corporate and outlet roles. - Screenapplications and coordinate interviews with outlet and operations managers, wholead hiring decisions for their own teams. - Prepareoffer letters and onboarding documentation. - Confirmwork-pass eligibility with the appointed agent before any offer is made. - Supportmanpower planning aligned to outlet openings. HR Operations - Administeronboarding and offboarding end to end. - Manageleave, claims and attendance, including StaffAny exports. - Trackwork-pass quota and levy headroom across all entities; flag renewal deadlinesand quota changes to the Director and the appointed agent before they bite. - Planand run employee engagement and recognition activities; gather staff feedbackand surface it to the Director. - Administerthe performance-management cycle - coordinate probation reviews and appraisals,track completion, and maintain records - under the framework set by theDirector. - Maintainthe employee master list, HR records and statutory filing. - Handleday-to-day employee queries and first-line employee-relations matters; documentdisciplinary cases and escalate serious matters to the Director. Work-Pass & Compliance Coordination - Liaisewith the appointed work-pass agent on Work Permit, S Pass and EP applicationsand renewals. - Monitorand flag upcoming regulatory or deadline changes (for example, S Passqualifying salary and PWM schedules) to the Director and the agent. - Keep HRand compliance records accurate and audit-ready, in line with the EmploymentAct, CPF, PWM, POHA and PDPA. Office & Administration - Officemanagement - supplies, facilities and vendor coordination. - Generaladministrative support across the group. - Documentcontrol and filing. AI & HR Technology - Use HRsystems and AI / LLM tools to draft, summarise, screen and report faster, withsound judgement and accuracy. - Neverput confidential employee data into public AI tools - maintain strict dataconfidentiality at all times. 3. Requirements - Diplomaor Degree in Human Resource Management, Business or a related field. - 2-3years of HR and/or administrative experience, ideally in F&B, retail,lifestyle or similar multi-outlet, shift-based service businesses. - Hands-onpayroll experience with demonstrable command of CPF, SDL, levy and IR8Acomputation. This is a core function of the role, reviewed and approved by theFinance Manager. - Workingknowledge of Singapore employment basics - Employment Act, CPF, leave and thework-pass framework. Specialist work-pass depth is not required, asapplications are supported by an appointed agent. - Proficiencywith HR and payroll systems and a strong command of Excel. - Confident,hands-on user of AI / LLM tools at work, with the discipline never to putconfidential employee data into public AI tools. - Highlyorganised, able to juggle multiple functions and prioritise the important overthe merely urgent. 4. Competencies - Strongattention to detail and a high standard of confidentiality. - Clear,professional communication across all levels. - Able towork independently in a fast-paced, multi-brand environment. - Pragmatic,solutions-oriented approach to people and administrative matters.

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