Accounts Payable Operations Analyst

Requirements

• Accountability, Collaboration, Communication (written/verbal), Flexibility, Listening (active), Organizational skills/Planning and Organization, Problem Solving, Teamwork
• Compensation Disclaimer
• The wage range provided reflects the full range for this position. The maximum amount listed represents the highest possible sa

Additional Information

Looking for a way to make an impact and help people? Join PacificSource and help our members access quality, affordable care! PacificSource is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, sex, sexual orientation, gender identity, national origin, genetic information or age. PacificSource values the diversity of our community, including those we hire and serve. We are committed to creating and fostering a work environment in which individual differences and diversity are appreciated, respected and responded to in ways that fully develop and utilize each person's talents and strengths. This position is primarily focused on accounts payable operations, with approximately 75% of responsibilities dedicated to core AP activities and 25% to systems and process leadership. The role executes key AP processes such as reconciliations, financial close support, and compliance activities. In addition, the position serves as the internal Workday subject matter expert for accounts payable, contributing to configuration enhancements, upgrade testing, and cross-functional projects that improve efficiency and accuracy in payment operations. While systems-related tasks are a key component, the incumbent is expected to maintain a primary focus on operational accounting while supporting AP system process and improvements. Essential Responsibilities: Support AP accounting responsibilities including lease and prepaid schedule maintenance and administration, reconciliations, preparation and submission of 1099s and escheatment, banking coordination, general ledger alignment and audit of transactions and vendor maintenance. Maintain and optimize the self-service supplier portal to support compliance, ease of access, and system accuracy. Serve as Workday Subject Matter Expert (SME) for accounts payable, supporting configuration, testing, and functional enhancements. Coordinate AP testing for Workday upgrades, new releases, and integrations. Maintain and document AP workflows in Workday; propose and implement improvements in partnership with IT and business stakeholders. Provide training and support to AP staff on system changes, new tools, and policy updates. Investigate and resolve system-related issues affecting AP transactions. Partner with management to prioritize and plan operational initiatives. Lead or support special projects related to automation, compliance, or process redesign. Monitor system performance and user feedback to recommend improvements. Act as back-up administrator for other software platforms as needed to ensure that AP business processes are aligned and functioning effectively. Serve as Workday expense administrator for configuration and reconciliation. Supporting Responsibilities: Collaborate with Workday administrators and the accounting systems team to ensure AP business processes are aligned and functioning effectively. Participate in system audits, internal controls testing, and readiness assessments. Act as liaison between AP and IT on system upgrades, vendor tools, and integration updates. Back up Wells Fargo administrator for credit card issuance and cancellations. Meet department and company performance and attendance expectations. Follow all confidentiality and compliance standards. Perform other duties as assigned. SUCCESS PROFILE Work Experience: Minimum 6 years of experience in accounts payable or financial operations, with at least 3 years in a system administration or ERP configuration role preferred. Experience must include AP accounting functions such as reconciliations, 1099 reporting, and financial close responsibilities. Education, Certificates, Licenses: Bachelor's degree in Accounting, Information Systems, or Business required. In lieu of a degree, at least 5 years of progressively responsible AP and systems experience may be substituted. Knowledge: Strong knowledge of Workday or equivalent ERP system required. Strong understanding of AP workflows, financial reporting, internal controls, and compliance standards. Proficiency in vendor master data maintenance, AP system configuration, and project documentation. Competencies Adaptability Building Customer Loyalty Building Strategic Work Relationships Building Trust Continuous Improvement Contributing to Team Success Planning and Organizing Work Standards Environment: Work inside in a general office setting with ergonomically configured equipment. Travel is required approximately less than 2% of the time.

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