Admin Executive

Responsibilities

• Administrative & Office Support
• Manage internal and external communications, including phone calls, emails, and general inquiries.
• Maintain office documentation, filing systems, and ensure proper recordkeeping.
• Coordinate logistics, purchasing matters, and shipping arrangements.
• Handle stock inventory updates and ensure accuracy in records.
• Prepare daily sales invoices.
• Support the monthly closing process and liaise with the accounting team as needed.
• Schedule and organize weekly meetings.
• Assist with ad-hoc administrative tasks as required.
• Marketing & Business Development Support
• Plan, create, and execute marketing materials and digital content with the marketing team.
• Support promotional campaigns and assist in producing brochures, visuals, and other marketing collaterals.
• Coordinate with internal teams and external vendors to implement marketing initiatives.

Requirements

• Strong written and verbal communication skills, with good data analysis abilities.
• Excellent attention to detail and organizational skills.
• Able to multitask effectively in a fast-paced environment.
• Proactive, independent, and capable of making sound decisions.
• Basic knowledge of logistics and purchasing from local and overseas suppliers is an advantage.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Familiarity with AI tools such as ChatGPT, Microsoft Copilot, Canva AI, or other productivity and content creation platforms is preferred.
• Ability to leverage AI tools to improve administrative efficiency, data analysis, content creation, and workflow automation is an added advantage.
• Office Hours
• Monday to Friday
• 8:30 AM - 5:30 PM

Additional Information

Admin Executive

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