Office Administrator

About the role

It's fun to work in a company where people truly BELIEVE in what they're doing! Job Description: Be part of our tomorrow. We are the business behind the world's brands. We're Ingram Micro-a people-first technology partner, reaching nearly 90% of the world's population. With operations in 57 countries and approximately 24,000 associates. We're redefining distribution. Ingram Micro helps businesses run better, grow faster and achieve their sustainability goals. At Ingram Micro, we are shaping the future with cutting-edge technology! Join us and thrive in a diverse, values-driven environment that celebrates growth, learning, and inclusivity. We inspire our associates and foster a workplace where integrity, imagination, courage, responsibility, and talent flourish. Thanks to our passionate team, we have a culture where everyone collaborates with purpose to achieve our goals! The Administrator plays a key role in supporting daily office operations and creating a positive first impression for the organization. This position serves as a central point of contact for visitors, callers, and internal teams while ensuring smooth front office coordination, effective communication, and compliance with security procedures. Make a difference in the Administration team. Front Office & Administrative Operations: Oversee reception, visitor management, call handling, meeting rooms, records, and coordination with internal and external stakeholders while ensuring service quality and policy compliance. Business Travel Management: Manage end-to-end domestic and international travel arrangements, vendor relationships, policy compliance, cost control, and real-time support for travel issues. Physical Security & Safety: Oversee office security, access control, CCTV, visitor management, emergency procedures, audits, and incident reporting to ensure a safe workplace. Employee Engagement & Wellbeing: Drive engagement initiatives, wellbeing programs, events, recognition, and act as the main contact for facilities-related employee support. Office Expansion & Space Management: Lead office expansions, relocations, space planning, vendor coordination, budgeting, and ensure smooth operational transitions. SAP Non‑Trade Procurement: Create and manage non-trade PRs in SAP, ensure accurate coding, policy compliance, coordination with Finance and Procurement, and audit readiness. What would make a great fit Bachelor's degree in Business Administration or a related field. Previous experience in an administrative, front office, or customer-facing role is preferred. Strong communication and interpersonal skills with a service-oriented mindset. Ability to manage multiple tasks while maintaining accuracy and attention to detail. Proficiency in office technology, telephone systems, and standard computer applications, with professionalism and discretion in handling confidential information. Committed to your success At Ingram Micro, we invest in your future. Through continuous learning, leadership opportunities, and a commitment to fostering innovation, we ensure every team member thrives in their career journey. Let's shape tomorrow. #LI-SMR1

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