Coordinator, Facilities Business

Requirements

• Effectively using interpersonal and communications skills, including tact

Benefits

Additional Information

Job Posting Closing Times: Job postings are removed from advertising at 12:00 A.M. on the closing date e.g., at midnight on the day before the closing date. Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. - AR 4.0300.01 If you are a current Austin Community College employee, please click this link to apply through your Workday account . Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area. As a community college committed to our mission, we seek to recruit and retain a workforce that: Values intellectual curiosity and innovative teaching Is attracted by the college's mission to promote equitable access to educational opportunities Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities. Focused on student academic achievement and postgraduate outcomes Welcomes difference and models respectful interaction with others Engages with the community both within and outside of ACC Job Posting Title: Coordinator, Facilities Business Job Description Summary: The Coordinator, Facilities Business supports Facilities Maintenance and Operations in the procurement processes, the planning, preparing and monitoring the budget and financial reports that may include forecasting, analysis, trends, and results. Job Description: Supervision Received and Exercised Operates under the direct supervision of the department manager or designated supervisor. While the role does not typically include formal supervisory responsibilities, the Coordinator may oversee limited hourly staff, including interns and temporary employees, and coordinate schedules. They may provide guidance to junior staff or new hires as part of onboarding and training processes. The position is expected to work independently on routine tasks while seeking direction for more complex assignments. Competency Expectations Coordinate activities within programmatic area and/or department. Create, maintain, and execute detailed plans for small to medium sized activities, initiatives, and/or projects. Coordinate college personnel (possibly including outside personnel or industry partners) to support the planning, delivery, and execution of programs; coordinates schedules, hourly staff, materials, and participant documentation to ensure smooth operations and successful outcomes. Supports essential operational coordination for department. May be expected to train, coach, direct, and coordinate assigned personnel while adhering to organizational human resource policies and procedures as well as related employment laws. Description of Duties and Tasks Monitor, review, and evaluate department budgets and performance measures. Generate periodic reports to analyze budget and financial operations. Assist departments with interdepartmental budget amendments. Coordinates purchase order request, tracking and processing for Facilities Maintenance and Operations departments. Assists with updating budgets for Facilities Maintenance and Operations; reviews, tracks and verifies funding availability. Tracks purchases and follows up with internal ACC departments as needed; maintains vendor contacts and relationships. Monitors workflow and funding of projects to ensure timely processing. Develops and maintains departmental financial and project spreadsheets; makes reports to Facilities Maintenance and Operations as needed. Tracks and monitors contractor and vendor service agreement and procurement contracts for the departments. Works on special projects as assigned. Serves as liaison between Facilities Maintenance and Operations and Business Services, adhering to ACC Purchasing guidelines. Job Requirements Knowledge: Understand and apply administrative procedures, principles, and practices. Utilize organizing and planning practices. Operate learning management systems and web learning tools. Plan and manage events efficiently. Apply supervisory principles, practices, and methods. Understand the services and functions of educational institutions. Supplemental Knowledge: Knowledge of budgeting and performance measurement reporting. Procurement processes and procedures. Budget analysis and tracking. Functions and projects of Facilities Maintenance and Operations.

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