Administrative Associate III

Responsibilities

• Day-to-day operations of the department office with tasks including answering phone, e-mail, fax; prepare purchase requisitions for office supplies when needed; provide customer service to faculty, students, visitors.
• Input class schedules for fall, spring and summer registration in Banner; assign classroom to classes if not assigned by Ad Astra; update class schedules as directed by the department head.
• Enter faculty hiring proposals in Workday to hire faculty, and complete hiring proposals; prepare offer letters and MOAs for current and incoming faculty (full-time and adjunct) and end of the semester/year letter for non-TT faculty.
• Help the department with arranging campus visit of invited candidates/guests for faculty position (flight and hotel reservation, etc.); snacks and drinks for faculty meetings.
• Performs other duties as assigned by the department head.
• Required Education and Experience:
• High school diploma.
• Three years of related experience.
• Required Knowledge, Skills and Abilities:
• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Ability to work with sensitive information and maintain confidentiality.
• Strong interpersonal and organizational skills.
• Job Posting Close Date:
• 07/02/2026
• Required Attachments:
• Resume or Curriculum Vitae
• Cover Letter
• Application Submission Guidelines:
• Background Check Requirements:
• Equal Opportunity/Veterans/Disability Employer.

Benefits

Additional Information

Job Title Administrative Associate III Agency Prairie View A&M University Department College of Business | Accounting, Finance, Management Information Systems (MIS) Proposed Minimum Salary Commensurate Job Location Prairie View, Texas Job Type Staff Job Description Important Immigration information: A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee. In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly , if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate . ______________________________________________________________________________ To support day-to-day operations of the Department of the Accounting, Finance, MIS. The Administrative Associate III, under general supervision, will assist the department head, dean and faculty with student advising/registration and graduation; to maintain records and provide customer service. The salary is determined in accordance with the University's compensation structure and will be commensurate with the candidates' education and experience, within the assigned salary range for this position.

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