Analyst, CEO Office

About the role

The Analyst role in the CEO Office is a force multiplier for the executive team of Avathon, a fast-scaling, native Physical AI company. This role sits at the intersection of strategy, operations, and technology, you will be the connective link that keeps critical initiatives on track, surfaces ground-level intelligence to the Chief of Staff, and systematically removes the friction that slows high-performing teams down. This is not a traditional analyst role requiring analysis and slides. You will work with a high degree of autonomy, influence, and a mandate to build - deploying automation, AI-driven workflows, and structured operating rhythms that free the team to focus on what matters most.

Responsibilities

• Initiative Tracking & Visibility
• Own the single source of truth for all critical projects and strategic initiatives across the CEO Office.
• Design and maintain real-time dashboards and status reports that give the Chief of Staff ground-level visibility including early signals of risk and blockers.
• Run a disciplined cadence of follow-ups, and escalations to ensure nothing slips through the cracks.
• Translate ambiguous priorities into structured workstreams with clear owners, milestones, and measurable outcomes.
• Strategic Facilitation & Implementation
• Bridge the gap between strategic decisions and on-the-ground execution - turning direction into action plans that teams can actually execute.
• Prepare pre-read materials, briefing notes, and decision memos for executive meetings; capture and track outcomes.
• Support the Chief of Staff in facilitating the implementation of strategic priorities across functions.
• Manage cross-functional dependencies and work with the CEO office of other tracks in Product Engineering, Forward Deploy AI Engineering, Sales & Marketing
• Operational Excellence & Process Optimisation
• Identify, diagnose, and fix operational bottlenecks that slow teams down - from meeting structures to approval loops to reporting overhead.
• Introduce and embed best practices across teams, creating sustainable, repeatable processes that are sustainable.
• Map and redesign workflows end-to-end, with a bias toward elimination before automation.
• Deploy AI-driven solutions and Gen AI automation tools (no-code/low-code platforms, workflow orchestrators) to streamline repetitive work and surface insights faster.
• Free up bandwidth for the executive team by proactively absorbing coordination, synthesis, and follow-through work.
• Stakeholder Management & Influence
• Build trusted relationships across all levels of the organisation - from engineers and product managers to senior leaders.
• Drive alignment and buy-in for operational changes without relying on formal authority; lead through credibility, clarity, and consistency.
• Navigate ambiguity and competing priorities with maturity, keeping stakeholders informed and engaged.
• Represent the Chief of Staff in cross-functional forums and acting as a proxy where needed.
• Data, Reporting & Insight
• Build and maintain dashboards and scorecards that track results, business-critical process & outcome KPIs, hiring plans, initiative health, and operational metrics.
• Synthesise data from multiple sources into crisp executive-ready narratives that carries insight-driven stories with clear recommendations.
• Use AI tools to accelerate research, analysis, and reporting cycles.
• Required Experience

Requirements

• 3-6 years of experience in Chief of Staff office / COO office, business operations, or a high-growth startup environment.
• Demonstrated ability to manage multiple complex workstreams simultaneously without losing detail or momentum.
• Proficient in building dashboards, trackers, and reports using tools like Claude, Notion, Airtable, Google Sheets, Excel,

Benefits

Additional Information

Who We Are & Why Join Us Avathon is the leading Industrial AI autonomy platform, helping customers across heavy industries -- energy, mining, manufacturing, aerospace, defense, and logistics -- accelerate the journey toward autonomous operations. Our platform is built on a Computational Knowledge Graph foundation that contextualizes and connects operational data across siloed systems, bringing together time series, structured, unstructured, and machine vision data to power AI-driven applications in asset performance management, supply chain intelligence, visual AI, and global trade management. With capabilities spanning digital twins, normal behavior modeling, natural language processing, and computer vision, Avathon delivers real-time predictive intelligence and agentic decision-making at industrial scale. Cutting-Edge AI Innovation -- Join a team at the forefront of AI, developing groundbreaking solutions that shape the future. High-Growth Environment -- Thrive in a fast-scaling startup where agility, collaboration, and rapid professional growth are the norm. Meaningful Impact -- Work on AI-driven projects that drive real change across industries and improve lives. Learn more at: avathon.com

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