Payroll Manager

About the role

The Payroll Manager will support Charlie Health's growing population of employees and contractors throughout the United States. In this role, you'll be responsible for creating a seamless, accurate, and timely payroll process, with a focus on improving accuracy and efficiency. Seated within our Accounting team, the Payroll Manager will establish processes to ensure regular auditing of all pay-related processes, including local / state / federal taxation, benefit withholding, retirement contributions and compliance, timekeeping, and more. Our team is comprised of passionate, forward-thinking professionals eager to take on the challenge of the mental health crisis and play a formative role in providing life-saving solutions. We are looking for a candidate who is inspired by our mission and excited by the opportunity to increase access to mental healthcare and impact millions of lives in a profound way.

Responsibilities

• Responsible for overseeing biweekly and bimonthly payroll and off-cycle payment processes for all employees and independent contractors
• Oversee the continued development and maintenance of UKG Pro HRIS and Payroll system, ensuring that it meets the needs or the organization
• Ensure all internal payroll procedures are compliant, accurate, and well-documented
• Oversee the auditing and reconciliation of all payroll data, proactively identifying and resolving discrepancies as they occur
• Partner closely with internal stakeholders - especially Finance, IT, People Ops, and our Care teams - to provide accurate reporting
• Oversee and modify the timekeeping system to support ease of use, state and local requirements, and organizational objectives
• Manage all pay-related SOPs, developing procedural documentation and supporting end-user training in partnership with our Learning team
• Be the subject matter expert on a wide range of pay-related topics, including:
• Payroll compliance in a multi-state, highly-distributed environment;
• Wage garnishment
• 401k best practices and reconciliations
• UKG Workforce Management timekeeping
• Support regular audits of payroll controls, processes, data, and operations
• Manage and develop a Payroll Specialist

Requirements

• At least 7+ years of in-depth payroll experience in a multi-state, multi-location environment, with at least 3+ years in a Manager role
• Subject matter expertise regarding UKG Payroll and Workforce Management
• Significant knowledge of multi-state payroll and tax considerations, especially Wage & Hour considerations for our remote, hourly workforce
• Demonstrated hands-on experience with time and attendance, payroll processing, year-end closing, audit, benefits administration and reconciliation, and reporting
• Excellent interpersonal and communication skills, with the desire to build a Payroll Function that partners closely with front-line employees and promotes clear, timely communications
• Ability to maintain a high level of confidentiality
• Experience with Workday and/or HCM implementation is a plus

Benefits

Additional Information

Why Charlie Health? Millions of people across the country are navigating mental health conditions, substance use disorders, and eating disorders, but too often, they're met with barriers to care. From limited local options and long wait times to treatment that lacks personalization, behavioral healthcare can leave people feeling unseen and unsupported. Charlie Health exists to change that. Our mission is to connect the world to life-saving behavioral health treatment. We deliver personalized, virtual care rooted in connection-between clients and clinicians, care teams, loved ones, and the communities that support them. By focusing on people with complex needs, we're expanding access to meaningful care and driving better outcomes from the comfort of home. As a rapidly growing organization, we're reaching more communities every day and building a team that's redefining what behavioral health treatment can look like. If you're ready to use your skills to drive lasting change and help more people access the care they deserve, we'd love to meet you.

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