Associate Director, Medical Affairs Operations

Responsibilities

• Own the MAT Portfolio View and Governance
• Own and maintain the MAT portfolio view, tracking all active projects, programs, and capability workstreams across every Technology Capability Lead and Technology Product Lead in the organization
• Run MAT governance cadences including weekly status meetings, monthly portfolio reviews, and quarterly planning cycles, ensuring leadership has a clear, current picture of progress, risks, and capacity
• Design and maintain portfolio dashboards, status reports, and capacity planning tools in Smartsheet, serving as the primary source of truth for MAT operational health
• Identify portfolio risks, resource conflicts, and delivery bottlenecks proactively, escalating to the Executive Director of MAT with clear recommendations for resolution
• Ensure all capability teams follow consistent project management standards, templates, and reporting formats across the MAT organization
• Coordinate Vendor Partnerships and Portfolio Operations
• Coordinate vendor partnerships across all MAT technology partners, maintaining visibility into contracts, performance tracking, and service level alignment in partnership with IT
• Support periodic vendor performance reviews, compiling data from capability leads and product leads into structured assessments that inform investment and renewal dec

Benefits

Additional Information

At Gilead, we're creating a healthier world for all people. For more than 35 years, we've tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer - working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world's biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference. Every member of Gilead's team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we're looking for the next wave of passionate and ambitious people ready to make a direct impact. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together. Job Description At Gilead our pursuit of a healthier world for all people has yielded a cure for hepatitis C, revolutionary improvements in HIV treatment and prevention as well as advancements in therapies for viral and inflammatory diseases and certain cancers. We set and achieve bold ambitions in our fight against the world's most devastating diseases, united in our commitment to confronting the largest public health challenges of our day and improving the lives of patients for generations to come. This is the operational backbone and product ownership center of Medical Affairs Technology (MAT). As the Global Program Portfolio & Process Technology Product Lead, you will own the systems, governance, and processes that keep a global technology organization running with discipline and clarity. While Technology Capability Leads and Technology Product Leads focus on strategy and platform delivery, you make sure everything is tracked, every vendor relationship is coordinated, every project has visibility, and every team member operates with a consistent playbook. Reporting to the Executive Director of Medical Affairs Technology, you will own the MAT portfolio view across all active projects, programs, and capability workstreams. You will run the governance cadences that keep leadership informed and decisions moving. You will coordinate vendor management across the entire MAT vendor ecosystem, from contract oversight to performance reviews to RFP coordination. And you will be the person who ensures consistency in how MAT operates across all capabilities. This role also carries a direct project management dimension. When a critical initiative needs direct PM leadership, you step in. When new team members join MAT, you lead their onboarding. When the team needs stronger PM competency, you develop it. You are both the architect of how MAT works and the person who rolls up their sleeves to make sure it does. You will coordinate global vendor partnerships within MAT, ensuring alignment with the organization's standards for quality and timeliness. You are a Smartsheet power user who builds and maintains the dashboards, reports, and workflows that give MAT leadership real time visibility into portfolio health and team capacity. The ideal candidate comes from a program management or PMO background. You need to be someone who brings process rigor, operational discipline, and the ability to create order, consistency, and a product mindset across a diverse, global technology team.

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