Receptionist cum Admin Assistant - MOE Secondary School (JOB REF - ASRANT-2026-06-001)

About the role

Contract Period : From 1 Oct 2026 to 31 March 2028 (18 months) Working Hours: Mondays to Thursdays: 6:30am to 3:30pm, inclusive of 30 mins lunch break Fridays: 6:30am to 3:00pm, inclusive of 30 mins lunch break Service not required on Saturdays, Sundays and gazetted public holidays. (Note: The above working hours are subject to change and may be adjusted to start at a later time (7am) based on operational needs of the school.) Location : Admiralty

Responsibilities

• Manages and oversees the reception area and is responsible for assisting students, parents, and other visitors who come in-person, as well as answering phone inquiries and coordinating with staff members
• Handle movements of documents e.g. mail and parcels
• Take charge of receiving all deliveries at the reception counter, including those from suppliers, parents, and students
• Attend to contractor's request and calling for Operations Support Officers as needed to support school activities
• Manage the distribution of keys to appropriate personnel for access to facilities, and also handle the operation of key presses
• Handle requests by students/parents/staff e.g.
• Early dismissal of students for valid reasons,
• Financial assistance application status liaison,
• Admission and release of students from sick bay
• Photocopying assistance (e.g. student NRIC registration)
• Students' requests for e.g. school uniform items, bandages, ice-packs
• Student assignments, surveys and returns to forward to staff
• Take part in school emergency preparedness exercises such as lockdown drills and fire drills, as well as any relevant school events or outings approved by the school leaders
• Handling of safety equipment e.g. handphones, walkie talkies for exercises
• Distribution of certificates, documents and other items
• Simple checking and consolidation of documents
• Handle lost and found items within MOE policies and with staff guidance
• Assist staff in handling simple administrative matters (temperature-taking exercise)
• Perform simple data entry tasks if needed
• Update the student movement log including sick bay and early dismissal
• Undertake any simple general task/duties in the school that are assigned by the School Leaders/Administration Manager, which may include tasks such as shredding of documents.
• Job Requirements:
• Have N Levels Certificate (3 or more passes)
• Have relevant 3 years working experience in front desk/ administration/service-related roles, preferably in schools
• Have a pleasant demeanor and able to deliver good customer service
• Be able to work both independently and as a team
• Proficient in MS Office
• ** We regret to inform that only shortlisted candidates will be notified. Thank you for applying.

Additional Information

Role : This is a full-time, onsite, Front Desk cum Admin Assistant Role in MOE Secondary school. If you are selected, You will work closely with VP and the AMs /AE and School Leaders(SLs) in an MOE Secondary School (nearest MRT- Admiralty ) in the day-to-day activities. The company provides endless opportunities for career progression and better work - life balance.

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