Executive Assistant (Contract to Hire)

About the role

Gatik, the leader in autonomous middle-mile logistics, is revolutionizing the B2B supply chain with its autonomous transportation-as-a-service (ATaaS) solution and prioritizing safe, consistent deliveries while streamlining freight movement by reducing congestion. The company focuses on short-haul, B2B logistics for Fortune 500 retailers and in 2021 launched the world's first fully driverless commercial transportation service with Walmart. Gatik's Class 3-7 autonomous trucks are commercially deployed across major markets, including Texas, Arkansas, and Ontario, Canada, driving innovation in freight transportation. The company's proprietary Level 4 autonomous technology, Gatik Carrier™, is custom-built to transport freight safely and efficiently between pick-up and drop-off locations on the middle mile. With robust capabilities in both highway and urban environments, Gatik Carrier™ serves as an all-encompassing solution that integrates advanced software and hardware powering the fleet, facilitating effortless integration into customers' logistics operations. We're seeking a highly motivated, detail-oriented professional to partner closely with our executives and ensure their day runs seamlessly. This individual will excel at managing complex calendars, streamlining priorities, and proactively anticipating a need before they arise. The ideal candidate is a master organizer, a quick thinker, and a natural problem-solver who thrives in a fast-paced, execution-focused environment. You take pride in simplifying processes for others, staying several steps ahead, and bringing structure and calm to even the most dynamic and demanding days. This role is onsite 5 days a week at our Mountain View, CA office!

Responsibilities

• Own scheduling for leadership: set meetings, prep agendas, and track follow-ups
• Streamline workflows so leadership can stay focused on high-impact priorities
• Act as the main point of contact for internal and external stakeholders
• Draft and edit presentations, briefs, and key communications
• Join meetings, take notes, track action items, and ensure follow-through
• Keep key projects moving - align teams, chase updates, and manage deadlines
• Support planning and coordination of company-wide meetings and initiatives
• Handle sensitive information with discretion

Requirements

• 5+ years supporting senior or executive-level leaders (startup experience a plus)
• Excellent project management, organizational, and communication skills
• Proven ability to stay ahead of priorities in a fast-moving environment
• Strong judgment and discretion with confidential information
• Comfortable working across time zones and occasional off-hours
• Proficiency with Google Workspace Suite
• Able to travel occasionally for meetings or company events
• Salary Range - $80,000- $130,000
• More about Gatik
• Visit us at Gatik for more company information and Careers at Gatik for more open roles.
• Notable News
• Bloomberg: Autonomous Trucking Firm Gatik Inks Contracts Worth $600 Million
• Forbes: Hundreds' Of Gatik Robot Delivery Trucks Headed For U.S. Roads
• Forbes: Gatik And Loblaw Announce Largest Commercial Deployment Of AV Trucks
• Forbes: Forget robotaxis. Upstart Gatik sees middle-mile deliveries as the path to profitable AVs
• Tech Brew: Gatik AI exec unpacks the regulations that could shape the AV industry
• Business Wire: Gatik Paves the Way for Safe Driverless Operations ('Freight-Only') at Scale with Industry-First Third-Party Safety Assessment Framework
• Auto Futures: Autonomous Trucking Group Gatik Secures Investment From NIPPON EXPRESS HOLDINGS
• Automotive News: Gatik foresees hundreds of self-driving trucks on road soon, and that's just the beginning
• Forbes: Isuzu And Gatik Go All In To Scale Up Driverless Freight Services
• Bloomberg: Autonomous Vehicle Startup Takes Off by Picking Off Easier Routes
• Reuters: Driverless vehicles on limited routes bump along d

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