Temporary Executive Assistant

Responsibilities

• Communication & Email Proxy: Manage executive email flows. You will sort, prioritize, and draft communications, mirroring the "voice" of your leaders to expedite response times.
• Global Travel Architecture: Expertly own end-to-end domestic and international travel. You are the architect of complex, multi-city itineraries including air, lodging, ground transport, and visa requirements.
• Operational Support: Maintain organization charts, manage senior-level interview scheduling, and oversee the onboarding process for new leadership hires.
• Financial Administration: Review and process expense reports, purchase orders, and approvals using Navan, Brex, and Coupa with absolute precision.
• Board & Prep Mastery: Support prep materials, agendas, and minutes for high-level engagements, including Board of Directors meetings and All-Hands.
• NYC Culture Carrier: Collaborate and engage with key stakeholders in-office such as Culture & Experience, and Internal communications in efforts to bring experiences to our leadership, employees and external stakeholders.
• AI Integration: Leverage Gemini, Claude, and ChatGPT to summarize information, draft content, and optimize your administrative output.
• SUCCESSFUL CANDIDATES HAVE:
• Experience: 3+ years supporting C-suite leaders within a fast-paced, global organization.
• Timeliness, accuracy, judgement and discretion are critical skills and experiences
• Discretion: An impeccable history of handling highly sensitive legal, financial, and people-related data.
• Presence: Exceptional verbal and written communication skills with the "executive presence" to engage across critical stakeholders and represent your executives.
• Problem Solving: A self-starter with a "consultative" approach to problems; you don't wait for instruction, you provide solutions.
• Resilience: The ability to maintain a calm, focused environment during periods of rapid change or organizational stress.
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Additional Information

WHAT WE DO MATTERS: At The Knot Worldwide, we champion celebration - and that starts with celebrating our people. Our employees are passionate dreamers, thoughtful doers, and lifelong learners who power meaningful moments for millions around the world. We're united by authentic connection, shared purpose, and a deep commitment to the global community we serve. Here, flexibility and belonging go hand in hand with high performance. Driven by our core values, we believe the best ideas come from empowered teams: those who consistently collaborate with intention to design solutions, spark ideas, and drive impact. Our people are at the heart of our success. ABOUT THE ROLE AND OUR TEAM: This is a 6- month Temporary Executive Assistant role. As an Executive Assistant at The Knot Worldwide, you are a strategic extension of our leadership team. This high-visibility role provides comprehensive, high-level support to our Chief Technology Officer and Chief Product & Experience Officer, and you will act as the operational anchor for the heart of our corporate functions. Your mission is to enable high-velocity day-to-day execution of your designated Executives. You will masterfully navigate complex information flows, anticipate leadership needs before they arise, and ensure flawless execution across various activities such as calendar management, global travel coordination, communication forums such as all-hands, business meetings etc. This role requires sharp intuition and the ability to operate with total discretion with access to confidential company information, and interactions both internally and externally with stakeholders such as Board members, vendors etc. We are looking for someone who reflects our passion for customer-centricity and serves proactively, self-initiates, and also takes seriously representing the values of the company and our executive team. If you are a master of organization who prides yourself on helping leaders optimize their time and focus, you will fit right in.

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