Senior Administrative Coordinator, SFTV Dean’s Office

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Position Summary Reporting to the Executive Assistant to the Dean, the Senior Administrative Coordinator will hold a key role in providing comprehensive administrative support for the Office of the Dean primarily focused on keys areas including event coordination and on-site support, social media marketing, internal/external communications, and daily operations. The Senior Administrative Coordinator will work closely with the Executive Assistant to the Dean to create and maintain a professional, welcoming office environment that promotes efficiency and collaboration between the Dean's Office, SFTV stakeholders, other campus groups, and external partners. This role will interface with individuals across all levels of the institution, demonstrating sound judgment and the ability to work effectively in an environment that requires a high degree of confidentiality and discretion. Position Specific Accountabilities Office Operations & Administrative Support Support the daily operations of the Office of the Dean Prioritize and respond to time-sensitive requests from the Dean and Executive Assistant, adjusting workload as needed to ensure high-priority items are handled promptly. Serve as a point of contact for visitors and incoming calls, ensuring a professional and welcoming experience. In the absence of the Executive Assistant, serve as the primary support for the Dean and manage the operational efficiency of the Office of the Dean. Monitor and respond to inquiries within centralized email inbox in a timely manner. Independently process, research, and route routine requests; discern appropriate escalation and/or involvement of additional parties. Monitor office supplies and pantry inventory; coordinate reordering as needed. Purchase, maintain, and track Dean's Office swag and specialty item inventory; maintain catalog of approved items and coordinate with external vendors. Track, process, and reconcile expenses, invoices, and P-Card transactions. Coordinate support with Facilities Management and ITS for maintenance, repairs, and technical support; collaborating closely with SFTV Operations staff for time-sensitive or recurring issues. Maintain organized systems, shared documents, and project trackers. Prepare agendas and take detailed minutes of select committees or meetings as designated by the Dean and/or direct supervisor. Maintain advanced skills in Excel, Qualtrics, Adobe Sign, and LMU enterprise business systems such as Workday, Mazevo, EMMA, and PROWL to support operations. Maintain in-depth knowledge of university policies, procedures, and internal practices. Perform additional duties and support special projects as assigned consistent with the scope and level of the role. Communications & Digital Presence In close collaboration with the Executive Assistant, draft communications, invitations and/or newsletters; utilizing EMMA platform when appropriate. Coordinate and maintain SFTV social media content calendars across platforms. Support the development, review, and scheduling of content, ensuring accuracy and alignment with SFTV standards. Maintain and update the SFTV website to ensure information is current. Research, track and document student, faculty, and alumni achievements; create and maintain annual tracker. Coordinate with LMU Marketing & Communications on newsletters and outreach initiatives. Meetings and Event Support In collaboration with the Executive Assistant provide meeting support for the Dean for in-person and virtual meetings as needed. Arrange and coordinate various needs including but not limited to: campus room/space reservations, custodial services, catering, hospitality, parking, transportation, travel, and/or public safety. Collaborate with SFTV staff, faculty, campus partners, and external partners to coordinate special events as directed. Provide onsite support for Dean's Office events; some evening and weekend event support required. Support event planning and execution, including logistics and run-of-show preparation. Advertise and promote events through university online platforms and communications channels; create invitations and manage RSVPs. Assist with guest coordination and communication. Supervision of Student Workers Develop robust student worker program for the Office of the Dean. Oversee the hiring and onboarding process for student workers in accordance with university policies and Student Employment Services guidelines. Supervise student workers and delegate tasks to support operations ensuring assignments are appropriate to their role. Review deliverables for completeness and quality. Maintain schedules prioritizing on-site event support and in-person office support. Create and maintain SFTV Office of the Dean student-worker handbook. Perform other duties as assigned or requested. Loyola Marymount University Expectations Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ in

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