Legal Secretary

About the role

Our client, a leading international law firm, is seeking an experienced Legal Secretary to support an Office Managing Partner. This is a senior support role suited to a candidate who is highly organised, discreet, and comfortable operating in a fast-paced, client-facing environment at the most senior level of the firm.

Responsibilities

• Provide comprehensive secretarial and administrative support to the Office Managing Partner, including diary and calendar management, meeting coordination, and travel arrangements
• Draft, format, and proofread correspondence, memoranda, and other documents
• Manage incoming calls, emails, and enquiries, exercising judgment in prioritisation and escalation
• Coordinate client matters, including file opening, billing support, and liaison with internal practice groups
• Prepare expense claims and reconcile invoices
• Liaise with internal stakeholders (partners, associates, business services teams) and external contacts (clients, vendors, regulators) in a professional manner
• Handle confidential and sensitive information with the highest level of discretion
• Support ad hoc projects and firm-wide initiatives as required
• Key Requirements
• At least 6-8 years of secretarial experience within a law firm or professional services environment
• Proven experience supporting senior leadership (e.g. partners, directors, or equivalent)
• Excellent written and verbal communication skills
• Strong organisational skills with the ability to manage competing priorities under pressure
• Proficiency in MS Office and document/billing management systems
• High level of professionalism, discretion, and attention to detail
• A proactive, can-do attitude with the ability to work independently

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