Operation Liaison Assistant

Responsibilities

• Prepare quotations, generate invoices, and update reports
• Need to liaise directly with our overseas offices (including South Africa, India, Indonesia, and Malaysia) and co-ordinate with them after completing the deal.
• Coordinate with the accounting department to check payment status and chase payments from the client
• Perform administrative support duties including filling, keying data, compiling data and reports, mail sorting, organizing courier service, purchasing of stationery, etc
• Basic accounting knowledge will be an advantage
• Any other ad hoc duties & tasks assigned by managers
• The person should be available at all times (including PH and weekends) and late nights to coordinate with various clients located around the globe.
• Able to work independently with a minimum of supervision.

Requirements

• With min 1 year working experience will be an advantage
• Candidates without experience but with relevant qualifications in Finance are welcome
• Proficient in MS Office, especially Word, Excel, and PowerPoint.
• Must be a team player but also possess the ability to work independently with moderate supervision
• Good Interpersonal, good communication skills, adaptability, and positive attitude
• Typical duties and responsibilities
• Serve as primary administrative support to operations management, including acting as second-in-command during manager absences
• Coordinate and manage daily administrative operations, including scheduling meetings, maintaining calendars, and organizing documentation

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