Talent Acquisition Manager

About the role

We are a fast-growing, Vienna-based AI SaaS startup building the future of customer communication. With a lean team and strong angel backing (Series A/B range), we're hiring a Talent Acquisition Manager to build and run our end-to-end recruiting function from the ground up. You'll work closely with the Recruiting Lead and C-level, owning everything from sourcing and process design to employer branding and offer negotiation - with high autonomy and real impact on how the company scales.

Responsibilities

• Partner directly with hiring managers to define clear, actionable role requirements.
• Fill candidate pipelines through active sourcing and strategic channel activation.
• Conduct efficient pre-screening and screening calls that drive measurable outcomes.
• Coordinate all stages of the hiring process to ensure smooth, timely progress.
• Negotiate employment contracts through to successful offer closure.
• Design and implement lean, scalable recruiting strategies and operational structures.
• Build low-overhead administrative hiring processes and configure recruiting tools/platforms.
• Develop and execute employer branding initiatives to attract top talent.
• Coordinate external partners (payroll providers, notaries, tax advisors) within recruiting workflows.
• Support onboarding and offboarding activities as part of the full employee lifecycle.
• Establish HR foundations - processes, tools, and team events - in close collaboration with leadership.
• Own the recruiting function end-to-end, operating with fast decision-making and full accountability.

Requirements

• Must-haves (dealbreakers):
• 5+ years of hands-on Talent Acquisition experience building and delivering end-to-end recruiting processes.
• Proven experience negotiating employment contracts and successfully closing offers with candidates.
• Demonstrated ability to define and implement lean, scalable recruiting processes from scratch, measured by hard metrics.
• Required:
• Experience setting up, configuring, and optimising recruiting platforms and software for daily use.
• Data-driven mindset with ability to define, track, and report KPIs (e.g., time-to-fill, conversion rates, pipeline efficiency).
• Experience with end-to-end recruitment across diverse roles - from sourcing through to offer and closure.
• Strong ability to pitch roles and companies convincingly to secure top-tier candidates.
• Skill in quickly filtering large applicant pools for both substantive fit and cultural alignment.
• Experience coordinating external partners (payroll, notary, tax advisory) as part of recruiting workflows.
• Ability to support onboarding and offboarding processes as part of the recruiting lifecycle.
• Experience developing and executing employer branding strategies in a recruiting context.
• Familiarity with AI tools and modern workflows applied to recruitment.
• Language: German proficiency is required for this role.
• Compensation & Benefits
• Salary: €65,000 - €80,000 annually (gross), depending on experience.
• High-autonomy role with direct influence on company growth and culture.
• Opportunity to build the recruiting function from zero in a fast-moving AI startup environment.
• Location
• On-site in Vienna, Austria.
• Visa sponsorship is not available for this role.

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