Assistant HR & Admin Manager

About the role

A. Strategic HR and Company Culture Development Reporting Structure : Report directly to the Managing Director (MD) to lead and implement the company's strategic HR initiatives. Assessment of Current Practices : Analyze the existing HR strategies and policies. Collaborate with the MD to identify areas for enhancement and alignment. Understanding Company Context : Familiarize yourself with the company's history, evolution, vision, and goals. Effective Communication : Clearly communicate HR policies and rewards schemes to all staff, actively seeking their feedback. Personal Engagement : Conduct one-on-one discussions and surveys to gather constructive feedback for improvement programs. Open Communication Channels : Facilitate an open line of communication between staff and leadership on behalf of the MD. Identifying Issues : Identify and consult on "toxic" employees, recommending necessary changes for improvement. Team Building : Assist the MD in cultivating a strong team of Heads of Departments (HODs) through monthly meetings. Cultural Transformation : Collaborate with HODs to shape a new company culture and foster a positive staff mindset. Brand Management : Ensure the company's LinkedIn, website, and Glassdoor profiles reflect positive content and image, highlighting HR events. Achieving Recognition : Strive for the company to attain "Most Liked" SME status. Budget Planning : Develop and present a yearly HR capital budget and optimization plan to the MD. B. Recruitment Framework Recruitment Channels : Establish and enhance effective recruitment channels (WSG, JobStreet, LinkedIn, HR agents). Selection Process : Strengthen the selection process, including candidate profiles, job matching, interview questions, and assessments. Onboarding Documentation : Draft Letters of Acceptance (LOA) and manage the onboarding process. Orientation : Facilitate staff orientation and ensure smooth handover to HODs. C. Performance Review Framework KPI Development : Set up and review KPIs for each department in collaboration with HODs. Performance Appraisals : Conduct matrix appraisals for staff performance and provide recommendations. Competence Analysis : Establish a proper competency gap analysis for staff. Career Path Mapping : Collaborate with HODs to create career paths for each staff member. Training Recommendations : Suggest upgrades, reskilling, and training programs. Staff Transition : Identify when it may be necessary to let go of underperforming staff. D. Staff Training Framework Training Setup : Work with HODs to establish both internal and external training programs. Mindset Training : Implement ongoing training focused on staff mindset and alignment. Workshops and Team Building : Organize departmental workshops and team-building events. Government Programs : Explore and implement relevant Singapore government HR programs (ITE, internships, reskill grants, etc.). E. General HR Administration Town Hall Meetings : Conduct monthly town hall meetings to inspire and communicate with staff. Annual Events : Organize the company's yearly dinner and team trips. ERP Familiarity : Gain proficiency with existing ERP and HR systems, including TaskHub and Infotech for e-filing. Collaboration with Finance : Work closely with the finance team on staff claims, overtime, and other HR-related matters. Accommodation Arrangements : Source and arrange dormitory accommodations for staff. Regional HR Policies : Study new HR policies in regions like Indonesia and Malaysia to align with the company's growth. Document Updates : Keep the company handbook and other HR documentation up to date. Regulatory Awareness : Stay informed about MOM regulations and update the finance team accordingly. Seasonal Decorations : Collaborate with the admin team to decorate the company for festive seasons (CNY and Christmas). Social Events : Organize social events for team building, such as BBQs, bowling, and sports activities. Payroll Processing : Oversee monthly payroll with overtime verification. Leave Management : Manage all staff e-leaves and maintain the associated system.

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at SEED SYSTEM PTE. LTD.? Share your experience