Senior Supply Chain Officer

Benefits

Additional Information

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future. Job Overview and Summary The Senior Supply Chain Officer is an integral member of the country management team and reports directly to the Supply Chain Manager. This position is mainly responsible for the management and delivery of effective supply chain support in Kampala in compliance with IRC and donor regulations. This position will also support key responsibilities including procurement, transport, inventory and asset management, supply chain reporting and providing technical support to the supply chain teams in the field. The Senior Supply Chain Officer will: Collaborate and coordinate with Programs and Finance to ensure integrated and harmonized operational systems. Collaborate with Finance to ensure that internal controls are met with minimum bureaucracy. Work with the Supply Chain Manager to ensure effectiveness, uniformity of Supply Chain structure and implementation of the IRC's standard operations policies and procedures. Implement job and site-specific trainings to ensure that Supply Chain staff possess the knowledge and skills commensurate with their responsibilities. Duties and Responsibilities Compliance Ensure that Supply Chain functions are in compliance with IRC policies and procedures, donor regulations and local laws. All locations and staff act in accordance with the policies. Maintain and update donor guidelines related to Supply Chain (procurement, asset etc.) Update as required the IRC standards in terms of assets/equipment to be purchased. Monitor Supply Chain sections of budgets and track expenditure. Follow up as necessary including timely information and budgetary comments regarding any realignment. Ensure all donor reports for assets are completed and submitted to the Grants department on time. Disposal of assets is reviewed annually and donor requirements followed as necessary, especially those subject to US export compliance regulations, are in line with applicable licenses and are properly documented. Ensure that vendor eligibility screening is carried out in a timely fashion, updated regularly and recorded appropriately. Maintain Supplier Files for all suppliers with which IRC spends greater than USD $2,500 annually. Promptly inform the Supply Chain Manger of any areas of concern of potential or suspected violations of policies and procedures. Ensure there is no negative audit observations/findings related to Procurement. If required corrective actions plans are developed & implemented to address audit findings. Provide consistent and constructive support to other departments to ensure compliance with policies and procedures. Ensure that Master Purchase Agreements are in place for most of the supplies/services that IRC procures on regular basis. Training and Outreach Organize Supply Chain related trainings for both program and operations staff on a regular basis. Develop and maintain an effective orientation package and ensures that new staff members are appropriately orientated on Supply Chain policies and procedures in a timely manner. Ensure that Supply Chain department maintains cooperative relations with other departments and interacts with them in a positive manner. Identify training needs for Supply Chain staff and make recommendations to the Supply Chain Coordinator. Proactively develop the skills of IRC staff to understand and utilize Supply chain tools and services to design and implement quality programming. Work with field staff to identify Supply Chain needs and ensure the issues are raised in new budget development. Ensure all Supply Chain staff are aware of and in compliance with IRC procurement, asset and stock management, transport, communications e.t.c. in order for them to clearly share this information. Assist Supply Chain staff in working with program staff towards establishing procurement plans before the start of each grant ensuring they fit in the budget, are donor compliant and realistic in terms of timing. Ensure monthly Supply Chain reports are submitted from each field. Review and follow up as necessary. Staff Management Practice excellent human resource management, supporting the development, promotion and retention of a motivated team of qualified and experienced staff. Identi

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