Contract Manager for the Division of HPD Tech

Responsibilities

• Your Role:
• Perform all contracting functions in PASSPort and the Financial Management System (FMS3).
• Communicate with vendors to request required documents and review submitted documents for completion.
• Provide technical assistance to vendors to facilitate appropriate oversight approvals and clearances
• Ensure timely registration of contracts.
• Work directly with other HPD Units (ACCO, Legal, Fiscal) to facilitate procurement/contract processing
• Track work, compile information for external inquiries or HPD leadership, participate in team meetings
• Submit and track pre-encumbrance and encumbrance documents in FMS3 for the discretionary and other procurement contracts for HPD Fiscal and/or Comptroller approval.
• Prepare, review, and process Financials workflow on unregistered contract actions in PASSPort.
• Monitor vendors' compliance with the contracts and support vendors with overall program implementation
• Create and review materials to be shared with the public or senior staff, such as presentations, reports, and memoranda.
• Prepare and submit performance evaluation to Agency Chief Contraction Office.

Requirements

• Education and Experience: Bachelor's degree and a minimum of one year of relevant work experience.
• Subject-Matter Expertise: Familiarity with New York City's Procurement Policy Board rules, contracting, and payment processes. Experience with PASSPort and Financial Management Systems (FMS) preferred but not required.
• Proven ability to receive direction and anticipate next steps; to work independently and take initiative; and to meet deadlines. Attentive to details, organized and able to follow through.
• Good Judgment: Ability to analyze a situation and understand when additional input is necessary.
• Collaborative and Creative Spirit: Excited to be part of a team in a diverse environment, to work with others to solve problems creatively and get quality work done. Ability to hear, take, and give feedback effectively and productively.
• Understanding of Team's Mission: Knowledge of New York City government and housing issues and experience working with community-based organizations providing housing services are a plus but not required.
• Technical Skills: Proficiency in Microsoft Office applications, including Excel, Outlook, & Teams.
• Authorization to work in the United States is required for this position. The NYC Department of Hous

Benefits

Additional Information

About the Agency: The New York City Department of Housing Preservation Development (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city's neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love. - We maintain building and resident safety and health - We create opportunities for New Yorkers through housing affordability - We engage New Yorkers to build and sustain neighborhood strength and diversity. ________________________________________ Your Team: Housing Preservation & Development Technology (HPD Tech) is the IT division within HPD. The Office of HPD Tech leads the agency's effort to transform HPD through technology by promoting productivity and eliminating manual processing, shrinking costs, and increasing the pace of work. HPD Tech works to improve effectiveness of business processes using core applications for flawless execution. HPD Tech empowers decision makers with access to quality (complete and accurate) information to anticipate and pro-actively react to building, neighborhood and market conditions. The Office of HPDTech is composed of 7 units: CIO (Chief Information Office), CTO (Chief Technology Office), CPO (Chief Product Office), Budget, Enterprise Architecture, Planning & Compliance, and Information Security.

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