Spare Parts Coordinator

Responsibilities

• Spare Parts & Inventory Management
• Manage daily spare parts enquiries, quotations, orders, and deliveries.
• Monitor inventory levels and maintain optimum stock availability.
• Coordinate stock replenishment and purchasing activities with approved suppliers.
• Perform stock checks, cycle counts, and inventory reconciliations.
• Maintain accurate records of stock movements and inventory transactions.
• Procurement & Vendor Coordination
• Source and procure spare parts for marine navigation and communication equipment.
• Liaise with local and overseas suppliers regarding pricing, lead times, and delivery schedules.
• Negotiate costs and delivery terms where appropriate.
• Follow up on purchase orders and ensure timely delivery of parts.
• Sales & Customer Support
• Prepare quotations for spare parts enquiries from customers and vessels.
• Process customer orders and coordinate shipment arrangements.
• Provide updates to customers regarding order status, lead times, and delivery schedules.
• Support service teams by ensuring required parts are available for onboard jobs.
• Logistics & Documentation
• Coordinate local and international shipments of spare parts.
• Prepare shipping documents, delivery orders, packing lists, and invoices.
• Liaise with freight forwarders, couriers, and logistics providers.
• Ensure compliance with company procedures and customer requirements.
• Administrative Duties
• Maintain supplier and customer databases.
• Prepare inventory and procurement reports.
• Assist in budgeting and forecasting spare parts requirements.
• Support other operational and administrative tasks as assigned.

Requirements

• Diploma or Degree in Supply Chain Management, Logistics, Maritime Studies, Engineering, or a related field.
• Minimum 2 years of experience in spare parts coordination, procurement, inventory control, or marine operations.
• Experience within the marine, offshore, maritime, or technical engineering industry is preferred.
• Familiarity with marine navigation and communication equipment will be an advantage.
• Proficient in Microsoft Office applications, particularly Excel.
• Experience with ERP or inventory management systems is preferred.
• Strong organizational and multitasking abilities.
• Good communication and interpersonal skills.
• Ability to work independently and under pressure in a fast-paced environment.
• Preferred Knowledge
• Experience dealing with spare parts for:
• GMDSS equipment
• Marine radar systems
• ECDIS systems
• GPS and GNSS equipment
• Satellite communication systems
• VHF, MF/HF, and UHF communication equipment
• AIS systems
• Bridge navigation equipment

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