Accounts Payable Team Lead

About the role

We are currently seeking an Accounts Payable Supervisor to join our Finance team. Our Finance team is hyper-focused on becoming one of the most high-performing teams in the world. That means we work hard, play for keeps, and dedicate ourselves to making sure #TeamMoney thrives as we scale. You'll be joining a high-performing, collaborative team that values accountability, continuous improvement, and balance. Your role will be integral in strengthening and scaling our regional AP operations.

Responsibilities

• Core Responsibilities:
• Procure-to-Pay (P2P) & Payment Operations Oversight
• Own the full lifecycle of weekly and monthly AP runs across supported entities, ensuring timely, accurate, and policy-compliant execution aligned with tax and cash flow requirements.
• Partner with Procurement to design the end-to-end Purchase Order workflow, establishing scalable processes in Coupa aligned with budget controls, approval hierarchies, and accurate GL coding.
• Provide governance oversight of corporate and virtual card programs, ensuring policy compliance, accurate expense coding, timely reconciliations, and embedded internal controls.
• Serve as the functional lead for AP operations within Coupa and NetSuite, supporting system integration and the ongoing standardization of P2P processes across entities.
• Team Leadership & Operations Oversight
• Lead, mentor, and develop AP team members, fostering performance, accountability, and growth.
• Supervise invoice processing, reimbursement workflows, and vendor communications across regions.
• Act as escalation point for complex vendor issues, cross-border transactions, and tax-related matters.
• Vendor Management
• Supervise vendor onboarding and compliance reviews, ensuring proper tax documentation (W-9s, Tax residency certificates, WHT documentation) and approval routing.
• Maintain and regularly review vendor master data across entities to ensure accuracy and prevent duplicates.
• Ensure vendor setup aligns with internal controls and audit standards.
• Month-End Close & Reporting
• Oversee month-end AP close procedures including accruals, reconciliations, and AP Aging across multiple entities.
• Partner with Financial Reporting and FP&A to ensure AP data supports timely and accurate financial reporting.
• Analyze AP trends and metrics to identify opportunities for operational and compliance improvements.
• Controls, Compliance & Audit Governance
• Develop, implement, and enforce AP policies and internal controls to support SOX compliance and mitigate financial risk across jurisdictions.
• Own AP documentation management, maintaining up-to-date procedures, audit evidence, and supporting files to ensure continuous audit readiness.
• Monitor and address risks related to vendor payments, invoice processing, and corporate and virtual card usage.
• Partner with Tax and external advisors to ensure accurate tax application and documentation.
• Review vendor tax documentation to support VAT reclaim and withholding compliance
• What you may have:
• Bachelor's degree in Finance, Accounting, or a related field.
• 5+ years of experience in Accounts Payable, Minimum of 2 years of experience supervising and leading a team.
• Experience operating in a multi-entity, multi-currency environment.
• Working knowledge of indirect tax concepts (e.g., VAT) and withholding tax principles, with the ability to partner effectively with Tax and external advisors across jurisdictions.
• Hands-on experience with Coupa and NetSuite (or similar ERP/P2P tools).
• Strong attention to detail with the ability to operate in a fast-paced, Regional environment.
• Clear, concise, and professional communication skills, with the ability to partner cross-functionally and internationally.
• Professional fluency in English and Spanish, with the ability to communicate effectively with Spain and LATAM stakeholders.
• Experience implementing AI-driven AP solutions (OCR, workflow automation, predictive analytics, fraud detection, etc.)
• Serious bonus points if you have:
• Experience supporting Regional SaaS or high-growth organizations.
• Exposure to international indirect tax compliance (VAT, GST, WHT).
• Familiarity with Treasury operations, Regional payment strategies, and corporate card programs.
• Demonstrated experience driving AP automation and transformation initiatives, modernizing operations through intelligent process

Benefits

Additional Information

Clio is the global leader in legal AI technology, empowering legal professionals and law firms of every size to work smarter, faster, and more securely. We are transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice .

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