Assistant Director of Operations

Requirements

• Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• Job Profile Summary:
• Manages the intermediate to complex operations of a department within the division. Monitors budget, implements strategic priorities, and prepares reports for senior management.
• Job Description:
• Position Salary Range: $65,000 - $95,000 per year; offer dependent on experience
• The Assistant Director of Operations plays a vital role in strategic planning, budget oversight, personnel management, and operational execution, ensuring that the institute functions effectively and continues to grow as a leader in research and education.
• Essential Duties:
• Strategic & Operational Leadership:
• Collaborate with the Executive Director and senior leadership team to develop and implement long-term operational strategies.
• Identify areas for efficiency improvements and lead initiatives to streamline workflows, enhance internal controls, and improve financial and administrative processes.
• Work closely with faculty, researchers, and staff to ensure smooth execution of research projects and institute operations.
• Develop and maintain key performance indicators (KPls) to monitor and evaluate operational effectiveness.
• Oversee space utilization, facility planning, and renovations to support the institute's growth and research activities.
• Lead institute-wide process improvement initiatives and champion best practices in operations.
• Financial & Budget Management:
• Oversee all non-grant financial operations, including budget forecasting, expense management, and financial reporting.
• Develop and implement financial policies that align with university standards while ensuring fiscal responsibility and cost efficiency.
• Prepare and analyze financial reports, providing recommendations to senior leadership regarding budget allocations, funding opportunities, and cost-saving strategies.
• Ensure compliance with university financial policies, state regulations, and funding agency requirements for sponsored research and institute expenditures.
• Manage procurement and contract administration, ensuring optimal resource allocation for research and administrative needs.
• Human Resources & Personnel Management:
• Lead workforce planning and talent management initiatives, ensuring appropriate staffing levels to support the institute's operational needs.
• Oversee recruitment, onboarding, and retention efforts, ensuring compliance with university HR policies and fostering a culture of excellence.
• Provide guidance and mentorship to institute staff, facilitating professional development and performance management.
• Manage and guide the work of operational staff supporting institute success and growth.
• Ensure proper alignment of job classifications, salary structures, and HR policies within the institute.
• Work closely with university HR to address personnel issues, grievances, and performance improvement plans.
• Compliance & Risk Management:
• Ensure adherence to university policies, state/federal regulations, and funding agency guidelines across all business and operational functions.
• Coordinate internal and external audits, risk assessments, and compliance reviews, addressing findings and implementing corrective actions.
• Maintain accurate records, documentation, and reporting systems to support decision-making and compliance efforts.
• Serve as the primary liaison for university compliance offices regarding operational and financial audits.
• Experience in higher education administration, research institute operations, or academic program management.
• Experience with grant writing, funding agency requirements, and grant funded research administration.
• Strong understanding of learning engineering, educational technology, and research program support.
• Experience leading organizational change initiatives and process improvements.
• Working Environment:
• The Learning Engineering Institute is housed on the Tempe Campus of ASU near downtown Tempe. Arizona State University is located in the Phoenix/Scottsdale metro

Benefits

Additional Information

Job Profile: Administrative Operations Manager 2 Job Family: Administrative Operations Time Type: Full time Max Pay - Depends on experience: $95,000.00 USD Annual Apply before 11:59 PM Arizona time the day before the posted End Date.

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at asu? Share your experience