Project & Employee Engagement Coordinator

Requirements

• Bachelor degree from a recognized university/college
• Around 2-3 years of relevant experience employee engagement, project coordinating, administration in a multinational organization
• Solid experience with event management, employee engagement and administrative work
• High proficiency in Microsoft office (Word, Excel, PowerPoint and Outlook)
• Familiarity with AI tools for process automation & optimization is a strong plus (Claude, ChatGPT, etc)
• A can-do, positive attitude, high level of attention and accuracy on detailed work tasks, superb organization skills and ability to prioritize and meet tight deadlines in a fast-paced and multifaceted environment
• Possess strong learning agility, strong relationship building and interpersonal skills
• Ability to effectively communicate, interact and collaborate with a diverse range of people and job functions with a customer-service mindset; Fluent English is required
• Ability to multitask, work independently and as an integral member of the team with minimal supervision
• Proactive about learning and self-motivated to take on additional responsibilities over time, be an energetic self-starter

Benefits

Additional Information

WorldQuant develops and deploys systematic financial strategies across a broad range of asset classes and global markets. We seek to produce high-quality predictive signals (alphas) through our proprietary research platform to employ financial strategies focused on market inefficiencies. Our teams work collaboratively to drive the production of alphas and financial strategies - the foundation of a balanced, global investment platform. WorldQuant is built on a culture that pairs academic sensibility with accountability for results. Employees are encouraged to think openly about problems, balancing intellectualism and practicality. Excellent ideas come from anyone, anywhere. Employees are encouraged to challenge conventional thinking and possess an attitude of continuous improvement. Our goal is to hire the best and the brightest. We value intellectual horsepower first and foremost, and people who demonstrate an outstanding talent. There is no roadmap to future success, so we need people who can help us build it. The Role: We are seeking a Project & Employee Engagement Coordinator for our Vietnam offices based in Ho Chi Minh City. The successful candidate will assist in our office administration and operations tasks, including but not limited to the following key responsibilities: Liaise with Legal, HR, Compliance and Accounting departments to process vendor/supplier agreements, invoices, contracts and other official documents Accounting support: monthly payable account checking and payment request, approval for payment in Workday, working with Accounting team for everyday accounting matters, support employees on expense claim process and other related issues Support recruitment coordination and campus recruitment activities in terms of logistics preparation for HCMC office Collaborate and provide support on employee benefit/welfare office social engagements, training events, other company events and driving some of these events as agreed Collaborate with Vietnam operations and support team to instill process cohesiveness/improvement Monitor, control, and procurement of office supplies and ensure timely maintenance of office equipment Manage on-boarding and off-boarding tasks Handle visa and work permit processes, including coordinating applications, managing documentation, and ensuring compliance with relevant regulations. Provide other office administration support as needed Assist GM in executing project administration tasks, tracking dashboards to ensure smooth delivery Handle other tasks assigned by GM on an ad hoc basis

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