Executive Assistant

Responsibilities

• Act as a trusted extension of the Managing Director
• Prepare high-quality reports, presentations, board-level briefings and commercial documentation
• Support sales pipeline tracking, tender submissions and client engagement preparation
• Assist in monitoring operational priorities, programme milestones and project performance
• Identify risks, bottlenecks and competing priorities, implementing solutions proactively
• Produce accurate and structured meeting minutes, action logs, and follow-up trackers
• Maintain disciplined documentation systems across business-critical matters
• Full inbox management and prioritisation
• Strategic diary oversight aligned to commercial priorities
• Act as primary gatekeeper, protecting the Managing Director's time and focus
• Draft and manage professional correspondence
• Track actions arising from sales meetings and client engagements
• Maintain visibility across key actions to ensure disciplined execution
• Manage select personal arrangements where required
• Handle sensitive business and personal matters with absolute discretion

Requirements

• Proven experience as a senior Executive Assistant, Chief of Staff, or within a Family Office environment
• Experience supporting founders or senior executives in demanding, high-performance settings
• Advanced Excel proficiency and strong numerical confidence
• Exceptional note-taking ability and structured follow-up discipline
• Strong commercial awareness
• The ability to operate autonomously with sound judgement
• Composure and resilience under pressure
• High attention to detail combined with strategic awareness
• Cultural fit is critical. This is a high-trust, high-expectation, high-visibility role.

Benefits

Additional Information

We are recruiting for an Executive Assistant on behalf of a well established business based in Farnham. As Executive Assistant you will support the Managing Director in day to day operational tasks. This is a strategic support position requiring initiative, commercial awareness, discretion and operational discipline. The Managing Director also leads across sales and has a close interest in operational functions, overseeing revenue growth, client relationships, project performance and organisational execution. The successful candidate will provide structured, high-level support across these areas, ensuring priorities are clearly tracked and executed. Please note- This is an office based role

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