Administrative Assistant

Responsibilities

• Supports daily operations of assigned department, including scheduling meetings, updating calendars, creating reports, and maintaining inventory of office supplies. Coordinates the work of student employees as needed.
• Provides administrative support including working with vendors, greeting visitors and guests, and creating correspondence. Participates in office initiatives and prepares documentation for memberships, workshops, and conferences.
• Coordinates preparation of weekly meeting agendas and oversees logistics for meetings and travel. Supports team with expense reporting.
• Schedules meetings, coordinates safety and general training sessions, and assists with departmental events.
• Coordinates and provides support for staff searches, hiring, onboarding, and exiting. Processes and coordinates student payroll on-boarding, compensation changes, etc. Tracks and updates office locations, contacts, and special needs.
• The job description's listed responsibilities and tasks are not exhaustive, additional non-essential tasks and responsibilities may be assigned as needed.

Requirements

• Required:
• Possess a High school diploma or GED
• Two (2) or more years of work experience
• Preferred, but not required:
• Associates Degree
• Four (4) or more years of administrative or related experience
• Physical Requirements:
• Office environment/no specific or unusual physical or environmental demands
• Job Exempt:
• No Salary Range:
• 17.16-21.45
• The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.
• This role is not budgeted for visa sponsorship, all candidates must be authorized to work in the US without a need for current or future visa sponsorship.

Benefits

Additional Information

Position Title: Administrative Assistant Position Type: Full time Scheduled Weekly Hours: 35 Categories: Staff Non-exempt Job Summary: Performs administrative tasks including responding to phones, email, walk-ins, etc., scheduling department trainings/meetings, coordinating events, and processing invoices. Disseminates information in meetings and newsletter development. Triages and escalates incoming calls and work orders to address any campus concerns. Job Duties: Reporting Relationships: This role reports to the Dean, Library Sciences Work Setting/Schedule: On campus role This is a full-time role (35 hours per week, 52 weeks per year)

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