Executive Administrator

Responsibilities

• Provide administrative support to the Executive Vice President of Human Resources & Administration. Provides support for confidential letters, memos, reports, spreadsheets, overheads, presentations etc. Independently manages calendar and schedules appointments.
• Screens and responds to email, telephone and personal inquiries; identifies sensitive issues and routes to appropriate individual.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings.
• Prepares logistics for meetings.
• Maintains and tracks reporting as required.
• Organizes and maintains files.
• Processes and manages PO's and invoices.
• Completes expense reports.
• Provides support to budget process (inputs data, tracks expenses, etc.).
• Maintains confidentiality on all sensitive matters.
• Interacts with Executives' department heads and other internal and external contacts.
• Works on adhoc projects and other duties in functional areas as needed.

Requirements

• Must have strong ability to exercise sound judgment and professional maturity.
• Previous experience working with confidential data and sensitive information is required.
• Complexity
• Personal Contacts
• Must be able to work cooperatively as a team member. Requires excellent interpersonal and communication skills (both verbal and written). Ability to interact with internal and external contacts at all levels of management including Executives and Senior Management.
• Confidential Data:
• Maintaining confidentiality is a critical factor in this role. All information (written, verbal, electronic, etc.) that an employee encounters while working at Sepracor is considered confidential.
• Additional Requirements: Work hours may include meetings schedule outside of normal working hours. Demands during peak times may require work hours outside of normal working hours.
• All your information will be kept confidential according to EEO guidelines.

Additional Information

Education: Associates Degree or Bachelor's degree required.

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