Executive Assistant

Responsibilities

• Act as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives' calendars and setup meetings, as well as coordinating Board meetings, recurring leadership meetings, and company wide recurring meetings
• Make travel and accommodation arrangements
• Track and manage expenses
• Assist with coordination and tracking of company events
• Conduct and compile research projects
• Input, maintenance, and reporting of contacts/records in the company's CRM
• Act as an office manager by keeping up with office supply inventory
• Greet planned visitors/meeting attendees at the corporate HQ. Organize food and drink accommodations for the meeting, if applicable
• Provide back-up support for other staff members and Management
• Triage and respond to miscellaneous requests from key stakeholders
• Organize and mail gifts, letters and thank you packages
• Assist CEO and Chief Growth Officer with personal requests and matters

Requirements

• Bachelor's Degree
• Work experience as an Executive Assistant or other administrative role preferred
• Technologically savvy
• Experience with Project Management systems, CRM (Salesforce), Asana, and other applications
• Excellent MS Office skills
• Excellent, highly professional written and verbal communication skills
• The ability to multi-task and prioritize job duties; ability to manage requests from several key stakeholders
• Outstanding organizational and time management skills; anticipate problems and respond proactively
• Must be able to complete tasks with accuracy and attention to detail
• Handles matters proactively and expeditiously and follows through on projects to successful completion
• Ability to solve problems within the scope of the role
• Ability to work independently with minimal supervision
• Ability to effectively present information to senior management
• Discretion and confidentiality
• About Optima Dermatology

Benefits

Additional Information

Multi-site Dermatology Group Seeks Executive Assistant Portsmouth, NH Optima Dermatology is recruiting an Executive Assistant to join our Practice Support Center, based in Portsmouth, NH. Position Details: We are looking for an Executive Assistant to perform a variety of administrative and research tasks in support of our executive team. Responsibilities include managing calendars, making travel arrangements, and executing on a wide variety of research projects. To be successful in this role, the candidate will be well-organized, have great time management skills and be able to work with limited guidance.

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