Administrative Officer

About the role

The War-Related Illnesses and Injury Study Center (WRIISC) is established at the Washington, D.C. Veterans Affairs Medical Center. The goal and objective of the center is to create a center of excellence where advancement and integration of research, clinical care, education and risk communication will improve the health of military personnel and veterans who served in a theatre of combat operations or in any area where hostilities occurred. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/13/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Workload Distribution & Oversight: Assigns work, monitors progress, adjusts workload. Policy Implementation & SOP Management: Ensures administrative processes comply with VA policy; develops/updates SOPs. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Staff Management & Development: Supervises staff, conducts performance evaluations, provides coaching. Personnel Administration & HR Liaison Work: Oversees personnel actions, classification support, performance cycles, EEO responsibilities. Recruitment & Hiring Support: Coordinates recruitment, screens applicants, assists with hiring processes. Clinical Administrative Data & Workflows: Oversees patient scheduling data, intake processes, patient surveys, reporting. Best Qualified Criteria: The position requires strong experience in managing diverse administrative operations, including personnel, procurement, budget, and program support, particularly within healthcare or research settings. A candidate with experience of using statistics program SAS or SPSS is preferred. It emphasizes skill in supervising staff, guiding performance, and improving administrative processes to enhance organizational efficiency. Candidates must demonstrate experience in managing staff time and attendance systems, handling personnel action requests such as position requests, promotions, market pay reviews, pay for performance, staff retention initiatives, and pay tier changes. Effective communication with leadership, contractors, and interdisciplinary teams is essential, along with the ability to manage complex programs, data analysis tasks, and competing priorities. Knowledge of federal regulations, VA policies, and compliance requirements is also a key qualification. Preferred Experience: A candidate with experience of using SAS or SPSS statistics programs is preferred. A minimum of three years¿ experience in coordinating or managing Veterans Health research, clinical care, and education related to the health of military personnel and Veterans is preferred. This experience should align with the mission of the War Related Illness and Injury Study Center (WRIISC). Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. Work Environment: Work is typically performed in an adequately lighted and climate controlled office. May require occasional travel. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

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