Office Manager
External
Guild · San FranciscoPrepare for this interview
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About the role
At Guild AI, we are building the control plane for the future of AI agents. While our engineers are tackling the complexities of distributed systems and LLM orchestration, our San Francisco office is the physical hub where that innovation happens. We are looking for an Office Manager who views office operations as a critical infrastructure project that is also a key to our unique culture. You are designing the environment that allows our builders to move with relentless momentum, and ensuring every candidate who walks through our doors has an exceptional experience. Reporting to our Chief People Officer and working in partnership with our Business Operations Manager, this is a high-autonomy role for someone who is scrappy, detail-obsessed, and excited to be a "Founding" member of our San Francisco operations team.
Responsibilities
- Operate the Workspace: Own all of the day-to-day operations of our SF office. From managing vendor relationships and badge access to ensuring our technical setups (Zoom rooms, hardware stations) are friction-free.
- Own Recruiting Coordination: Manage the full candidate logistics lifecycle: scheduling, confirmations, on-site coordination, ATS hygiene, and offer logistics. Be the primary point of contact for candidates and ensure every touchpoint reflects the professionalism and energy of Guild AI.
- Optimize Processes: Treat office workflows like a product. Whether it's streamlining our onboarding logistics or improving our supply-chain for hardware, you'll look for "0→1" opportunities to make our systems more efficient.
- Enable a Builder Culture: Act as the "glue" for the team. Organize our every day: keeping our kitchen areas fully-stocked, plan lunches & dinners, stay up to date on employee & candidate travel, internal events & programs that reinforce our values and keep our culture unified as we scale.
- Front-Line Ambassadorship: Be the first point of contact for all guests: candidates, customers, partners - ensuring they experience the professional, high-energy environment Guild is known for.
Requirements
- The Scrappy Problem Solver: You don't wait for a manual. If something is broken, whether it's a process or a printer, you dive in and fix it.
- Detail Enthusiasts: You believe that "correctness" matters. You double-check calendar invites and never let an RSVP or a deadline slip through the cracks.
- High-Ownership Mindset: You take pride in "the win-win." You understand that when the office runs perfectly and candidates feel well-handled, the company moves faster.
- Comfort with Ambiguity: You enjoy the fast pace of a venture-backed startup. You are agile and can pivot priorities as the team's needs evolve.
- 2+ years experience in SF-based office management, administrative support, recruiting coordination, or a combination preferred.
- Exceptional communication skills and a "customer-centric" approach to internal support.
- Proficiency with modern productivity tools (Slack, G-Suite, Zoom, a modern ATS).
- Ability to be on-site in our San Francisco office Monday through Friday.
- Why This Role Matters
Benefits
Additional Information
Office Manager Operations - San Francisco - Full-time - On-site
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