Administrative Senior Professional

Responsibilities

• The Administrative Senior Professional is a full-time role located in NYC, New York, and reporting to the Administrative Team Lead. Paid relocation is not available for this position.
• Support business leaders at the executive level.
• Manage complex calendaring, prepare business travel itineraries, process expense and time reports for assigned executives.
• Anticipate needs, prioritize responsibilities, effectively handle calendar conflicts, and proactively manage schedule changes.
• Special projects supporting your clients which includes preparing presentation materials for internal and/or external meetings while working collaboratively with others to solicit information and deliver results.
• Handle sensitive and urgent information from clients, exercise judgment in responding to unique and urgent situations, as well as in managing and reporting outstanding requests.
• Strategically and effectively act as point of contact among executives, employees, clients, and other external partners.
• Balance multiple priorities by considering risk, importance, urgency, political impacts, and other linkage. Assimilate unfamiliar issues rapidly, anticipate and resolve potential problems.
• Manage general follow-up and generating reminders to effectively meet deadlines and commitments.
• Plan and manage technical and logistical support services to ensure seamless execution of internal and external events.
• Create and edit correspondence, invoices, engagement letters, and PowerPoint presentations.
• Perform back-up support for other admin professionals and front desk reception.
• Additional responsibilities as identified. This description is not designed to encompass a comprehensive listing of required activities, duties, or responsibilities.

Requirements

• High School diploma or equivalent required, college degree(s) preferred.
• Minimum of three (3) years of administrative assistance experience; professional services firm highly preferred.
• Proven ability to own and drive outcomes within a defined workstream, including setting priorities, managing execution, and delivering results.
• Ability to apply judgment and provide practical guidance to stakeholders.
• Ability to influence across teams, functions, and seniority levels, including partnering effectively with senior leaders.
• Excellent organizational skills with experience operating in time-sensitive, ambiguous environments, balancing competing priorities with sound judgment and discretion.
• Ability to translate analysis into clear insights and recommendations that inform decision-making.
• Experience identifying and driving process, tool, or system improvements to enhance efficiency, quality, or scalability.
• Excellent written and verbal communication skills in English, with the ability to deliver clear, concise, and executive-ready messaging.
• Demonstrated commitment to collaboration, inclusion, and professionalism, fostering productive working relationships
• Ability to maintain composure and an executive presence under pressure in a fast-paced, constantly changing environment.
• Ability to be discreet and handle confidential, sensitive information.
• Advanced proficiency with Microsoft Word, Outlook, Excel, and PowerPoint.
• Comfortable leveraging firm-approved AI tools and technology to support day-to-day work efficiencies, streamline tasks, and enhance productivity.
• Core working hours are generally 8:30 AM - 5:30 PM, Monday - Friday; flexibility to work overtime and a willingness to work outside of normal U.S. business hours, and as unique projects/needs arise.
• Ability to work full time in an office and remote environment; physically able to sit/stand at a computer and work in front of a computer screen for significant portions of th

Benefits

Additional Information

At AlixPartners, we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. By understanding, respecting, and honoring the needs of our employees, clients, and communities, AlixPartners actively promotes an inclusive environment. We strongly believe in the value that diversity brings to our experiences and are committed to the perpetual enhancements of initiatives, policies, and practices. We hold ourselves accountable by providing the space for authenticity, growth, and equity for everyone. Location : New York, NY; hybrid

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