Office Administrator - Law Firm

Responsibilities

• Administer the day-to-day operations of the law firm.
• Maintain and organize physical as well as digital legal records.
• Number, archive, and maintain legal files systematically.
• Handle digital filing and documentation workflows.
• Scan, print, upload, and organize legal documents.
• Maintain case records, matter tracking, and documentation systems.
• Coordinate meetings, appointments, and calendar management for partners and legal professionals.
• Follow up with clients regarding meetings, documentation, and administrative requirements.
• Draft professional emails, letters, and official correspondence.
• Assist in legal transcription and document preparation.
• Coordinate with advocates, court staff, and external agencies whenever required.
• Maintain strict confidentiality of legal records and client information.
• Utilize legal technology, AI-assisted tools, and digital platforms for documentation and administrative efficiency.
• Ensure the smooth functioning of office administration and support the firm's digital transformation initiatives.
• Preferred Skills
• Excellent administrative and organizational skills
• Strong digital proficiency
• Record management and documentation
• File management and document organization
• Client coordination and follow-up
• Calendar management
• Email drafting and professional communication
• Legal transcription
• MS Office Suite
• PDF management
• AI-assisted productivity tools
• Strong attention to detail
• Ability to multitask in a fast-paced legal environment

Requirements

• Bachelor's Degree in any discipline
• Additional certifications in Office Administration or Management will be an advantage
• 5+ years of experience
• Experience in a law firm will be preferred
• Working Hours
• Monday to Friday: 9:30 AM - 6:00 PM
• Saturday: Half Day
• Salary 35-50k
• Salary will be offered based on the candidate's experience, skills, technology proficiency, and overall suitability for the role.
• Workplace
• Juris Consillis
• 605, 6th Floor, Dalamal Chambers, New Marine Lines
• Mumbai - 400020
• Additional Information
• Opportunity to work closely with experienced litigation lawyers.
• Exposure to High Court, Commercial Courts, NCLT, and Arbitration matters.
• Strong emphasis on digital documentation and AI-assisted legal technology.
• Candidates with excellent digital skills and administrative capabilities are encouraged to apply.

Additional Information

The selected candidate will be responsible for managing the day-to-day administrative operations of the law firm while ensuring efficient handling of legal records, documentation, office workflows, and client coordination.

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