Purchase to Pay Specialist

About the role

As a Procure to Pay Specialist (Accounts Payable), you will play a key role in delivering a high-quality, controlled and insight-driven accounts payable service within a global finance function. This is a technically strong role with a focus on reconciliation, controls, reporting and continuous improvement. You will take ownership of complex accounts payable processes, including vendor reconciliations, payment approvals and month-end controls, while also supporting forecasting, audit activity and management reporting. Acting as a key escalation point, you will resolve queries efficiently and build strong relationships with internal stakeholders and external vendors. You will also contribute to operational and strategic activities, supporting the Purchase to Pay Manager where required and helping to drive process improvements across the function. This role is ideal for a detail-oriented finance professional who thrives in a fast-paced, collaborative environment and is confident working with data, systems and stakeholders at all levels. Essential Skills & Experience Technical & Professional Experience Experience in a Procure to Pay / Accounts Payable role, ideally within a legal or professional services environment Strong experience across accounts payable processes, including reconciliations, payments, accruals and audit support Experience working with practice management systems such as 3E, Elite Enterprise or similar Experience supporting cash forecasting and reporting activities Skills & Attributes Excellent attention to detail with a high level of accuracy Strong organisational and time management skills, with the ability to prioritise effectively Strong analytical skills, with the ability to investigate and resolve discrepancies Excellent written and verbal communication skills Strong interpersonal skills with the ability to build relationships across all levels Proactive, solutions-focused approach with the confidence to handle escalations Collaborative team player with flexibility to support business demands Technical Skills Intermediate to advanced proficiency in Microsoft Office, particularly Excel and Word Strong working knowledge of financial systems and sub-ledger / general ledger reconciliations Shape

Responsibilities

• Perform complex vendor statement reconciliations, investigating and resolving discrepancies
• Own and execute payment controls, ensuring compliance with approval matrices and funding requirements
• Review and approve payments prior to release, ensuring accuracy and completeness
• Manage bank reconciliation items and resolve discrepancies in a timely manner
• Maintain robust month-end controls, including review of invoices, debit balances and aged creditors
• Reconcile Purchase to Pay sub-ledger to General Ledger, resolving reconciling differences
• Manage and resolve queries and escalations from vendors and internal stakeholders
• Support forecasting activities, analysing payment runs, accruals and cash outflows
• Coordinate audit support, preparing and submitting required documentation
• Prepare and analyse AP metrics and management reporting, identifying trends and improvements
• Build and maintain strong vendor and stakeholder relationships
• Provide cover for the Purchase to Pay Manager and support operational planning
• Support continuous improvement and undertake ad hoc tasks as required
• The Team
• This is an exciting time to join the Glasgow finance team as the business services function continues to evolve. You will be part of a collaborative and supportive environment where your contribution is valued, and you are empowered to work in a way that enables you to perform at your best.
• Working within a global firm, you will play a key role in helping to optimise financial operations, contributing to a high-performing team that is focused on continuous improvement and service excellence.
• The Firm
• The firm is committed to responsible business practices, including building a diverse and inclusive workforce, supporting communities through pro bono and charitable initiatives, and reducing environmental impact through ambitious sustainability targets.

Benefits

Additional Information

Type: Full Time Time: Permanent Location: Glasgow Working Pattern: Minimum 2 days per week in the office, 3 days remote Department: Finance

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