Executive Assistant

About the role

The Executive Assistant (EA) provides high-level administrative and operational support to the Vice President / General Manager of the Reagents & Assays Segment and their team, while also serving as a key point of contact for administrative and site-related support in the San Diego office. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced, matrixed environment. The ideal candidate is proactive, detail-oriented, and comfortable working independently while partnering cross-functionally to ensure executive effectiveness and a well-run site.

Responsibilities

• Provide complex calendar management, scheduling, and coordination across time zones and global stakeholders
• Coordinate domestic and international travel, including itineraries, accommodations, and timely expense reporting while adhering to T&E policies
• Prepare, edit, and format executive-level presentations, reports, and communications
• Support leadership meetings, operating reviews, including agenda creation, logistics, and follow-up on action items
• Serve as a trusted partner handling sensitive and confidential information with professionalism and discretion
• Act as a liaison between the VP/GM and internal/external stakeholders, anticipating needs and facilitating timely communication
• Site Support - San Diego Office
• Provide administrative and operational support for the San Diego site, helping ensure a positive employee experience
• Coordinate site meetings, events, and town halls (logistics, communications, catering, room setup)
• Partner with Facilities, IT, HR, and Safety teams on site-related requests and initiatives
• Support onboarding logistics for new hires at the site, as needed
• Assist with space planning, supplies ordering, visitor coordination, and general office operations
• Serve as a point of contact for employees on routine site-related questions or needs
• Provide backup support to other administrative professionals as needed
• Qualifications Required
• 5+ years of experience supporting senior leaders (VP level or above) in a corporate environment
• Proven experience managing complex calendars, travel, and executive-level logistics
• Strong proficiency with Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel)
• Excellent written and verbal communication skills
• High level of professionalism, integrity, and discretion
• Preferred
• Experience utilizing AI tools
• Experience supporting a GM or segment/business unit leader
• Prior site support or office management experience
• Experience working in a matrixed, global organization
• Familiarity with life sciences, diagnostics, or regulated environments
• Key Competencies
• Ability to anticipate needs and act with minimal direction
• Exceptional organizational and time-management skills
• Strong attention to detail and follow-through
• Comfortable balancing executive priorities with site-level responsibilities
• Collaborative, service-oriented mindset

Additional Information

As a result of the combination of the BD Biosciences and Diagnostic Solutions business with Waters Corporation (NYSE: WAT), by applying to this role, you will be applying for a position with Waters. Waters is a global leader in life sciences, dedicated to accelerating the benefits of pioneering science through analytical technologies, informatics, and service. With a focus on regulated, high-volume testing environments, Waters' innovative portfolio harnesses deep scientific expertise across biology, chemistry, and physics. Waters collaborates with analytical laboratories around the world to advance the release of effective, high-quality medicines, assure the safety of food and water, and drive better patient outcomes by detecting diseases earlier, managing routine infections, and combatting growing antibiotic resistance. Through a shared culture of relentless innovation, Waters' passionate team of approximately 16,000 colleagues partner with customers to turn scientific challenges into breakthroughs that improve lives worldwide. We are the people who give possibilities purpose BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it's no small feat. It takes the imagination and passion of all of us-from design and engineering to the manufacturing and marketing of our billions of MedTech products per year-to look at the impossible and find transformative solutions that turn dreams into possibilities. Job Description

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