Executive Assistant / Senior Admin Executive

About the role

We are looking for a highly organised and dependable Executive Assistant / Senior Admin Executive to provide comprehensive secretariat, administrative, and logistical support to a department and its senior leadership. You will be the operational backbone of the team - ensuring the department runs efficiently day to day.

Responsibilities

• Secretariat & Administrative Support
• Provide full secretariat support including meeting scheduling, agenda preparation, minutes writing, material collation, and follow-up tracking
• Make travel arrangements and verify travel invoices, claims, and reimbursements
• Assist with requests and queries from internal and external stakeholders in a timely and professional manner
• Cover PA duties for the Executive Director and Director when required
• Events & Meetings Coordination
• Coordinate and organise events, meetings, and engagements across physical and virtual platforms
• Manage venue arrangements, logistics, and all supporting materials for internal and external engagements
• Support advisors with scheduling, logistics coordination, and claims processing
• Handle other ad-hoc tasks and projects as assigned by the team or department

Requirements

• Diploma or Degree in Business Administration, Secretarial Studies, Office Management, or a related field
• Proficient in Microsoft Office - Word, Excel, PowerPoint, and Outlook; familiarity with virtual meeting platforms (Zoom, Teams, Webex)
• Proactive self-starter who anticipates needs and takes initiative without being prompted
• Singaporeans Only
• By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec's Privacy Policy (scientecconsulting.com/privacy-policy).
• This authorizes us to:
• Contact you about potential opportunities.
• Delete personal data as it is notrequired at this application stage.
• All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.
• Ho Kah Yeow | R1879233
• ScienTec Consulting Pte Ltd |11C5781

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