Administrative Assistant

Responsibilities

• Manage calendars, meetings, and scheduling.
• Coordinate travel arrangements, lodging, and expense reporting.
• Support onboarding activities for new employees and contractors.
• Prepare presentations, reports, meeting agendas, and meeting minutes.
• Track action items and follow up with team members as required.
• Organize team events, training sessions, and customer/vendor visits.
• Maintain electronic filing systems and departmental records.
• Process purchase requests, invoices, and administrative paperwork.
• Coordinate office supplies, catering, and facility-related requests.
• Serve as a point of contact for visitors, vendors, and internal stakeholders.
• Assist leadership team with special projects and operational initiatives.
• What You Bring:
• Associate's degree preferred; equivalent experience considered.
• 3+ years of administrative, office management, or coordination experience.
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word).
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities.
• Ability to handle sensitive and confidential information professionally.
• Experience supporting engineering, manufacturing, aerospace, or production organizations is preferred.
• Desired Attributes:
• Self-starter with strong attention to detail.
• Comfortable working in a fast-paced, rapidly changing environment.
• Strong customer-service mindset and ability to work across multiple teams.
• Proven ability to anticipate needs and solve problems proactively.
• Work Environment
• On-site role in an operational facility
• Rotating shifts required (day, night, and weekends)
• Fast-paced, team-oriented environment supporting critical operations
• Physical Requirements & Work Environment:
• Ability to stand and walk for extended periods of time.
• Ability to use hands and fingers to perform repetitive and precision tasks.
• Ability to climb, balance, bend, stoop, kneel, and reach as required to perform job duties.
• Ability to communicate effectively, including talking and hearing.
• Ability to work in, on, around, and in proximity to large structures, equipment, and tooling.
• Ability to lift, push, and/or carry items up to 40 pounds as required.
• Ability to work near moving mechanical parts and equipment.
• Ability to work in and around tight or confined spaces.
• Ability to work in environments that may include exposure to fumes, airborne particles, and/or hazardous materials (e.g., carbon fiber).
• Benefits: (Eligibility dependent)
• Medical, dental, vision
• 401(k) (pre-tax & Roth)
• Life insurance, disability coverage
• HSA, FSA benefits are optional
• Employee Assistance Program
• PTO / sick leave
• Relocation Support (If You Accept)
• Up to $5,000 in temporary housing (first 3 months)
• $1,050/month after tax stipend after 1st working month on an ongoing basis
• This job description may not be inclusive to the duties and responsibilities listed. Additional tasks may be assigned to the employee from time to time or the scope of the job may change as needed by business demands.
• AST SpaceMobile is an Eq

Benefits

Additional Information

AST SpaceMobile is building the first and only global cellular broadband network in space to operate directly with standard, unmodified mobile devices based on our extensive IP and patent portfolio and designed for both commercial and government applications. Our engineers and space scientists are on a mission to eliminate the connectivity gaps faced by today's five billion mobile subscribers and finally bring broadband to the billions who remain unconnected. This position is based in our satellite production facility in Midland, TX , with full relocation provided (details below). Position Summary AST is searching for an Administrative Assistant who provides comprehensive administrative and operational support to the Spacecraft Engineering & Power Systems organization, enabling leadership to focus on critical engineering, development, and business objectives. This role serves as a key partner to department leadership by managing calendars, coordinating meetings and travel, supporting onboarding activities, preparing reports and presentations, maintaining departmental records, and assisting with daily operational needs. The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to manage multiple priorities, handle confidential information professionally, and collaborate effectively across engineering, manufacturing, and business teams. This position plays a vital role in improving organizational efficiency and supporting the continued growth and success of the engineering organization.

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