Administrative Assistant

About the role

The Front Desk Receptionist will work alone to greet and check in all visitors. The working hours are Monday thru Friday, 8:00am to 4:30pm with a 30-minute lunch break. Some overtime may be required. Attire is business causal and must have a professional character that is able to work with a diverse style of personalities. Primary Functions: Upon arriving make sure necessary lights are on and the TV with the safety message is turned on Answer / screen / forward incoming phone calls using a multi-line telephone system Personably greet and welcome walk-in customers / visitors; ensure they are signed in accordingly then direct them to the appropriate staff member Direct visitors to the appropriate person and office Ensure reception desk is manned and the main telephone line has coverage at all times during business hours Perform brief safety orientation accordingly with customers / visitors entering the premises, where applicable Manage inventory and purchase office supplies Create and maintain inventory spreadsheet for admin and sales supplies Manage and update the conference room calendar as needed Organize, set-up, break down and maintain conference room for all operations and executive meetings Organize and order lunch on an as needed basis Oversee sorting and distribution of mail to both the administration and shop buildings Prepare outgoing mail / UPS / FedEx (envelopes, packages, etc.) Perform other clerical receptionist duties such as filing, photocopying, data entry, etc. Keep common area clean and organized Provide assistance to other departments as needed and per supervisor approval Experience/Skills: Knowledge and proficient use of Microsoft Word, Excel, and Power Point Maintain a professional attitude and appearance Excellent communication and organizational skills Customer service quality Independently perform substantial clerical and office work The ability to proficiently use a multi-line telephone system, computer, copier and other office equipment Be a self-motivated individual with initiative and the ability to multi-task Team oriented and able to interact with multiple departments Bilingual is required (English & Spanish) What we offer you 15 days of paid time off and 12 company-paid holidays 401k plan with a 6% match Comprehensive health plan including medical, dental, vision, Life, short-term & long-term disability Motivating wellness program Employee Assistance Program Paid paternal leave Gym re-imbursement Sulzer is an equal opportunity employer. We believe in the strength of a diverse workforce and are committed to offering an inclusive work environment. We are proud to be recognized as a Top Employer 2026 in Brazil, Canada, China, Finland, Germany, Ireland, Mexico, Switzerland, South Africa, the UK and the USA.

Benefits

Additional Information

Sulzer is a leading engineering company with a proud heritage of innovation. Join our global team to grow your expertise and develop innovative solutions that enable a prosperous and more sustainable society.

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at sulzer? Share your experience