Special Projects Manager- HBCU Promise+

Responsibilities

• Program Management & Cross-Team Project Coordination
• Support and manage strategic program initiatives and operational priorities related to the HBCU Promise+ Center of Excellence and HBCU Legacy Program. Responsibilities include:
• Facilitate effective project operations across departments by translating leadership priorities into actionable work plans, timelines, and deliverables.
• Manage multiple concurrent projects and ensure deadlines, communications, and follow-up activities are completed successfully.
• Coordinate marketing calendars and support external communications related to HBCU Promise+ initiatives.
• Manage consulting vendor relationships and provide operational oversight for subcontracted services and partner engagements.
• Track program budgets, grant expenditures, and funding-related activities to ensure alignment with program objectives and reporting requirements.
• Support fundraising coordination efforts, including communication tracking, outreach scheduling, and donor engagement logistics.
• Track, analyze, and report on program metrics, outcomes, and impact measures to support strategic decision-making and program evaluation.
• Prepare materials, reports, and presentations for Self-Help Boards of Directors, program funders, and executive leadership.
• Support cross-functional collaboration across Self-Help lines of service to advance program priorities and organizational initiatives.
• Event Management
• Lead the planning, coordination, and execution of HBCU Legacy Program convenings and related meetings. Responsibilities include:
• Manage logistics and preparation for executive-level cohort convenings, workshops, and strategic meetings.
• Coordinate scheduling, document management, vendor engagement, and event deliverables to ensure seamless execution.
• Serve as primary liaison with Destination Management Companies and external vendors to oversee onsite event operations and participant experiences.
• Coordinate with internal and external marketing teams to support event materials, communications, branding, and content capture for future program storytelling and outreach.
• Oversee consultant coordination, accounts payable processes, and logistical support related to convenings and technical assistance activities.
• Prepare briefing materials and coordinate follow-up actions for leadership and stakeholders before and after events.
• Coordinate staff engagement across multiple Self-Help departments to ensure integrated and mission-aligned event participation.
• Travel as needed to support onsite meetings, convenings, site visits, and event planning activities, including venue assessments and logistics coordination.
• Program Research, Data Gathering, and Analysis
• Provide analytical and research support to inform program strategy and impact. Responsibilities include:
• Conduct research, reporting, and analysis related to higher education, community development, real estate, student lending, sustainability initiatives, and other strategic focus areas connected to the HBCU Legacy Program.
• Collect, organize, and analyze program data, including cohort outcomes, industry trends, and market insights.
• Support the development and maintenance of dashboards, reporting tools, and data visualizations to communicate program impact and operational performance.
• Assist in developing recommendations and insights that support strategic planning, program growth, and operational effectiveness.
• OTHER
• Support interdepartmental communication and engagement with internal teams and external stakeholders, including HBCU leadership, board members, mission partne

Additional Information

Job Description: The Program Manager for the HBCU Promise+ Center of Excellence will lead and coordinate strategic, grant-funded initiatives that support the preservation, sustainability, and long-term legacy of Historically Black Colleges and Universities (HBCUs). Reporting to the Vice President of Community Engagement and working closely with Executive Staff and Special Projects leadership, this term-limited role (at least 36 months) will manage the implementation and operational success of the HBCU Legacy Program. The Program Manager will oversee complex, cross-functional projects that require advanced planning, stakeholder engagement, event execution, program tracking, and operational coordination. The role will support the successful delivery of four (4) place-based HBCU cohort convenings, recurring meetings with HBCU executives and expert consultants, and ongoing collaboration with internal and external partners throughout the two-year program lifecycle. This position provides a unique opportunity to contribute to innovative, mission-driven work at the intersection of higher education, community development, economic justice, and institutional preservation. The ideal candidate is highly organized, analytically strong, relationship-oriented, and comfortable managing multiple priorities in a dynamic, collaborative environment.

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