Jewellery Operation Executive

About the role

We are looking for a Jewelry Operations Executive who combines a passion for jewellery with a strong process-driven mindset. You will play a central role in managing end-to-end coordination across manufacturers, customers, and internal teams, ensuring every order moves seamlessly from pre-purchase to final delivery. Your north star: driving precise, timely, and scalable order execution across the entire lifecycle.

Responsibilities

• Quotation & Pre-Sales Execution
• Calculate and share accurate customer quotations within defined TATs
• Ensure speed and responsiveness, as this directly impacts conversion rates
• Order Creation & CAD Management
• Raise CAD requests and purchase orders with manufacturers
• Review and approve CAD files, ensuring alignment with customer requirements before production
• Identify and flag discrepancies or potential issues early to avoid rework
• Organise and maintain all CAD files systematically for easy access and traceability
• Ensure timely receipt of CADs from suppliers and follow up proactively to prevent delays
• Order Tracking & Coordination
• Manage end-to-end order timelines, from confirmation to delivery
• Coordinate closely with manufacturers, QC teams, and logistics partners
• Follow up on key production milestones to ensure timelines are met
• Exception Handling & Problem Solving
• Manage remakes, repairs, resizing, and order modifications
• Handle customer escalations with a solution-oriented approach
• Resolve issues proactively to minimise delays and impact
• Systems & Data Accuracy
• Maintain accurate, real-time updates across all systems and trackers
• Ensure complete visibility of order status at every stage
• Process Improvement
• Identify gaps, inefficiencies, and recurring issues
• Suggest and implement process improvements to drive scalability and efficiency

Requirements

• 3+ years of experience in operations, preferably in a high-volume or fast-paced environment
• Strong Excel / Google Sheets proficiency - ability to build and manage complex trackers, formulas, and reports with ease
• Highly data-driven - comfortable analysing operational data to track performance, identify patterns, and make informed decisions
• Strong numerical and calculative aptitude - able to accurately compute quotations, margins, and order metrics
• Proven track record in operationally heavy roles with hands-on coordination, order management, or supply chain experience. You must excel at managing diverse stakeholders while delivering results within high-pressure, time-sensitive environments
• Experience in jewellery, diamonds, or luxury goods is preferred - but not mandatory; a strong willingness to learn the industry is welcome.
• Strong interest in jewellery and the luxury goods industry
• Ability to think critically and learn quickly in a fast-paced environment
• Comfortable working with technology, tools, and data on a daily basis
• Clear and confident communication skills (written and verbal)
• Highly organised and detail-oriented, with the ability to manage multiple priorities
• Proactive mindset with strong ownership of tasks and outcomes
• Who Should Apply
• We're looking for individuals who bring both mindset and curiosity:
• Passionate about the jewellery / diamond / luxury goods industry
• Tech-forward and process-oriented
• Thrive in a fast-moving, detail-driven environment
• Eager to learn, take ownership, and grow within operations
• What Success Looks Like
• Orders move smoothly with minimal delays or errors
• Customers have a clear, reliable, and positive experience
• Operations become more efficient and scalable over time
• Issues are anticipated and solved proactively, not reactively

Additional Information

Title: Jewellery Operations Executive Reporting: Operations Manager, Jewellery Location: Mumbai, India Work Mode: Onsite / Hybrid Experience: 3+ years

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