Administrative Secretary, Human Resources

About the role

The Howard County Public School System (HCPSS) is one of the leading school systems in Maryland and the nation. To learn more about us and our 2024 -2029 Strategic Plan , please visit our website and our careers page . Join our award-winning workforce and make a difference in the lives of our students! ABOUT THE APPLICATION PROCESS Before you begin, please read the job posting below carefully including the Application Requirements specific to this position. Be sure your application reflects experience and education required to meet the minimum and any preferred qualifications listed. Our application guide includes detailed instructions to assist you. Once your application has been submitted, you will not be able to add documentation or make any changes. Please note that application submission will be available only through 11:59 PM on the date p rior to the indicated end date. If no end date is indicated, the posting will remain open indefinitely . Job Posting End Date: 06-10-2026 Reminder: Current permanent and temporary employees must apply through the Jobs Hub in Workday, not the external career site. This position has a start date of July 1, 2026 Under the direction of the Supervisor, Temporary Services and the Coordinator, Recruitment and Hiring , the Human Resources Administrative Secretary will provide essential administrative and customer service support to the Human Resources department, ensuring a positive applicant and employee experience. The administrative secretary will provide exceptional customer service to all stakeholders, including current and prospective applicants, hiring managers, central office leaders, and colleagues within the Department of Human Resources and Employee and Labor Relations. The administrative secretary will directly support the HCPSS Strategic Plan Priority 3: Foster Staff Growth & Engagement by supporting essential functions of the recruitment, application, and hiring process as well as supporting onboarding efforts. The administrative secretary will support key human resources functions, including, but not limited to handling applicant, hiring manager, and employee inquiries, maintaining HR records, facilitating i9 employment verification appointments, assisting with employment background checks, and supporting recruitment and onboarding events for the HCPSS.

Requirements

• Applicants must meet all qualifications below to be considered for the vacancy .
• Education:
• High School diploma or GED
• Five (5) years of experience performing clerical/administrative support duties.
• The ideal candidate for this role will also possess a combination of the additional qualifications below. If you don't meet every one of the preferred qualifications, we still encourage you to apply, as we welcome applications from candidates with diverse backgrounds and experiences.
• Possession of an associate's degree from an accredited college or university.
• Experience performing clerical/administrative support duties in a PreK-12 setting.
• Experience performing clerical/administrative support duties in a Human Resources setting.
• ESSENTIAL POSITION RESPONSIBILITIES
• The below list is a summary of the functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties.
• Serve as the first point of contact for HR inquiries that come in through the telephone and the HR inbox, providing friendly and professional assistance to employees and candidates.
• Assist with onboarding and orientation, including scheduling, to ensure new hires have a welcoming and organized experience.
• Respond to employee requests related to HR policies, benefits, and procedures, directing complex issues to appropriate HR staff.
• Collaborate with a third-party vendor to ensure new hires are fingerprinted.
• Support the administration of the MD486 background check process for new employees.
• Collaborate with Equifax to address employment verification requests
• Assist with coordination of employee engagement initiatives and events.
• Assist with reviewing employment applications .
• Supporting recruitment and hiring fairs and events .
• ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES
• The below list is a summary of the knowledge, skills, and abilities required for success in this position, not an exhaustive or comprehensive list.
• Strong interpersonal and communication skills (written and verbal).
• High attention to detail and ability to maintain confidentiality.
• Proficiency in Google Suite, Microsoft Office (Word, Excel, Outlook) , ATS systems such as Workday Recruiting, and HRIS systems such as Workday.
• Ability to multitask and handle a fast-paced work environment.
• ADDITIONAL REQUIREMENTS
• Working Hours
• The duty day for this position is 9 hours , including a one hour duty-free lunch.
• This position will require occasional evening hours to support recruitment and/or onboarding events .
• APPLICATION R

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