Administrative Specialist I

About the role

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters! Description of Work -- Process disciplinary packages for offenders who have fi led appeals to include entering data into the computerized tracking system. -- Maintain extensive knowledge of departmental organization, policy, and procedures, and operational issues regarding custodial records and correspondence. -- Return telephone calls and inquiries regarding many issues, including those of a confi dential nature, to State Government offi cials and managers, including members of the Attorney General's Offi ce, General Counsel, Division Directors, Region Directors, and other Departmental employees. -- Review outgoing mail for documentation requiring fi ling, follow-up, response, and/or distribution, and act accordingly for the Disciplinary Management section. These may include invoices, travel reimbursements, training requests, vacancy posting requests, classifi cation requests, purchasing, electronic equipment requests, and items related to investigations and grievances. Documents are reviewed and handled according to policy. -- Compile relevant information about the offender's complaints by utilizing OPUS and CTS systems and forwarding them to management for review. All responses are prepared and distributed by the position and then forwarded to the Communications Offi ce for documentation into the CTS system. -- Create and disseminate statewide information for the Disciplinary section to Prison Management and Division staff. -- Research, compile, and prepare all required reports in coordination with Executive leadership, Prison management, and Division staff. -- Coordinate disposition of records and information, both paper and electronic, with internal and external custodians in accordance with retention schedules and procedures. Knowledge Skills and Abilities/Management Preferences Salary Grade Range: $39,244.00 - $68,679.00 Repost - Previous Applicants Do Not Need To Reapply In Order To Be Considered For This Vacancy. Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred: Considerable demonstrated skills and experience to compile, assimilate and organize both printed and electronic information. Demonstrated experience in using office equipment and other relevant technology (software and systems) to meet organizational needs. Demonstrated computer skills include MS Word and MS Excel Demonstrated experience performing a wide variety of administrative functions. Considerable knowledge of program policies, procedures, and information systems to communicate and process information. The Posting Will Close At 11:59 P.M. The Night Before the End Date Compensation and Benefits: The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit the website for State Benefits . Supplemental Contact Information NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. For more information about the North Carolina Department of Adult Corrections (NCDAC), please visit us at our website . Application Process Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application. Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determina

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Additional Information

Agency Adult Correction Division COO - OPS - Institutions Operations Job Classification Title Administrative Specialist I (S) Position Number 60059489 Grade NC08

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