Accounting - AP Specialist

About the role

Alpha Inc. is looking for an Accounts Payable Specialist who understands that accuracy is not "admin work" - it is the backbone of a company that builds real things, moves real crews, and keeps major projects running across Hawaiʻi. This is not a role for someone who waits to be chased. This is for the detail hawk, the follow-up machine, the person who sees a missing receipt, miscoded invoice, vendor discrepancy, or approval delay and says, "I'm on it." You'll help keep Alpha's accounting engine clean, current, and moving - processing invoices, supporting payment runs, maintaining vendor records, tracking documentation, and making sure the right information gets to the right people before small issues become big problems. If you take pride in precision, communicate with confidence, and can keep your cool when the inbox gets loud, this may be your next move. About Alpha Inc. Founded and grown in Hawaiʻi, Alpha Inc. is a locally owned leader in heavy civil construction, renewable energy, concrete services, drilling, and infrastructure solutions. We build work that matters - work that supports communities, strengthens infrastructure, and leaves a mark that lasts. We live by three core values that shape how we lead, work, and show up: Leading with Heart - We lead with humility, respect, accountability, and care for people. Strength in Unity - We win as one team, across departments, divisions, and jobsites. Alpha Mentality - We bring grit, ownership, adaptability, and a relentless drive to improve. In Accounting, those values show up in the details: clean records, strong communication, fast follow-through, and a commitment to doing things right.

Responsibilities

• As the Accounts Payable Specialist , you'll help protect the accuracy, reliability, and rhythm of Alpha's accounting operations. You'll work closely with vendors, accounting teammates, and internal departments to keep AP workflows tight, organized, and deadline-ready.
• Own the Details
• Process vendor invoices accurately and on time, ensuring proper coding, categories, approvals, and supporting documentation.
• Maintain clean accounting records, vendor information, expense categories, and coding accuracy within applicable systems.
• Track down missing invoices, receipts, tags, approvals, coding details, and other required documentation without letting things fall through the cracks.
• Keep Payments Moving
• Assist with weekly check processing, payment runs, and related disbursement activities.
• Monitor vendor statements and account activity to identify discrepancies, outstanding items, or anything that needs follow-up.
• Reconcile vendor statements and help resolve issues quickly and professionally.
• Be the Vendor Communication Point
• Communicate with vendors regarding billing questions, payment status, account discrepancies, and documentation needs.
• Represent Alpha with professionalism, clarity, and respect - even when the conversation requires persistence.
• Support the Team Across Departments
• Work with operations, accounting, and other internal teams to ensure invoices are reviewed, approved, coded, and processed in line with company procedures.
• Help create smoother AP workflows by spotting inefficiencies, raising issues early, and supporting process improvements.
• Assist with month-end closing tasks, special projects, and additional accounting or administrative support as needed.
• What You Bring
• You are organized, accurate, proactive, and steady under pressure. You do not need a spotlight to make an impact - you know the right back-office discipline keeps the whole operation stronger.

Requirements

• Previous Accounts Payable or accounting support experience preferred.
• Experience with ERP/accounting systems, AP automation, or disbursement/payment platforms is a plus.
• Experience with NetSuite and Stampli preferred.
• Education
• High school diploma required.
• Associate's or bachelor's degree in Accounting, Finance, Business, or a related field is a plus.
• Skills & Mindset
• Proficiency in Microsoft Excel required; strong Excel skills preferred.
• Strong attention to detail, accuracy, follow-through, and accountability.
• Excellent organizational and multitasking skills with the ability to stay deadline-driven in a fast-paced environment.
• Clear, professional communication skills with vendors, internal departments, and team members.
• Comfortable learning new

Benefits

Additional Information

Location: Kahului, Hawaiʻi Reports to: Accounting Manager Employment Type: Full-Time, Non-Exempt Department: Accounting Compensation: $30-$38 per hour *]:pointer-events-auto R6Vx5W_threadScrollVars scroll-mb-[calc(var(--scroll-root-safe-area-inset-bottom,0px)+var(--thread-response-height))] scroll-mt-[calc(var(--header-height)+min(200px,max(70px,20svh)))]" data-turn-id="request-WEB:4240ede2-a30c-4cf1-a7bd-be028b75ae9f-1" data-turn-id-container="request-WEB:4240ede2-a30c-4cf1-a7bd-be028b75ae9f-1" data-testid="conversation-turn-2" data-scroll-anchor="false" data-turn="assistant">

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