Admin Assistant

Responsibilities

• Manage physical and digital filing systems to ensure organized and accessible records
• Answer phone calls and direct callers to appropriate personnel to facilitate effective communication
• Respond to emails and digital correspondence promptly to support internal and external inquiries
• Draft and edit letters, reports, and documents to maintain clear and professional communication
• Input and update data accurately in databases and spreadsheets for reliable information management
• Prepare meeting agendas and record meeting minutes to document discussions and action items
• Use word processing and presentation software to create and revise documents for meetings and reports
• Operate and maintain office equipment such as printers, copiers, and fax machines to ensure functionality
• Coordinate with maintenance staff and external vendors to keep office equipment in good working order and maintain adequate office supplies
• Conduct research and compile summarized information for reports or presentations as requested
• Collaborate with other administrative staff and support colleagues to maintain efficient office workflow
• Handle sensitive information discreetly to maintain confidentiality and comply with privacy policies and regulations
• Meet deadlines consistently and adapt to changing priorities to support organizational needs
• Represent the organization positively and professionally in all interactions

Additional Information

Company Overview Busways Pte Ltd, established in 2006, specializes in electrical engineering services including supply and installation of electrical busducts, power distribution equipment, and customized metal fabrication for infrastructure projects. Job Summary You will provide comprehensive administrative support to ensure smooth office operations, manage communications, maintain filing systems, and assist with document preparation and office equipment management.

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