Facilities Coordinator

Responsibilities

• Coordinate reactive, preventative and planned maintenance activities across the portfolio, ensuring work orders are managed through facilities management systems and completed within required timeframes.
• Support contractor management by coordinating service providers, maintaining compliance documentation, monitoring licences and insurances, and assisting with contractor performance and procurement processes.
• Maintain asset registers and facilities records, assisting with asset lifecycle planning, condition assessments and the tracking of warranties, defects and replacement schedules.
• Provide financial and administrative support by raising purchase orders, reviewing invoices, monitoring maintenance expenditure and assisting with cost allocations and reporting.
• Prepare maintenance, compliance and capital project reports while liaising with hotel teams, body corporates, contractors and internal stakeholders to support the successful delivery of facilities operations.
• Successful candidates will have:
• Previous experience in an administration, facilities coordination, property, maintenance or operations support role.
• Strong organisational skills with the ability to manage competing priorities and meet deadlines.
• High level of attention to detail and accuracy when managing records, documentation and reporting.
• Proficiency in Microsoft Office, particularly Excel, and experience using maintenance or facilities management systems such as MYBOS, HUBOS or similar platforms.
• Excellent communication and stakeholder management skills, with the ability to build effective working relationships across multiple business functions.
• A proactive approach to problem solving and continuous improvement.
• At Minor Hotels, we value our people as the heart of our success. Joining Minor means, you'll enjoy a rewarding package designed to support your professional growth, wellbeing, and work-life balance:

Benefits

Additional Information

Minor Hotels is seeking an organised and detail-oriented Facilities Coordinator to join our Corporate Facilities team. This is an excellent opportunity for an administration professional with experience in facilities, maintenance, property, construction or operations support who enjoys working in a fast-paced environment and coordinating multiple stakeholders across a diverse property portfolio. Reporting to the Corporate Facilities Manager, you will play a key role in supporting the delivery of facilities management services, ensuring maintenance activities, contractor compliance, asset management and reporting requirements are coordinated efficiently and effectively.

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