Office Administrator

About the role

Under general supervision and according to established policies and procedures, the Office Administrator will be responsible for providing the day-to-day management of and long-term strategic planning for administrative functions related to Human Resources, Operations and Facilities, Administrative Support, and Financial Planning for the assigned office location. The Office Administrator also serves as a trusted operational advisor to office leadership, proactively identifying issues, anticipating needs, and ensuring that day-to-day operations function smoothly without requiring unnecessary leadership intervention.

Responsibilities

• Performs assigned human resources functions for the office(s) including, but not limited to:
• Ensures fair and consistent implementation of human resources policies and procedures.
• Compliance with applicable federal, state and local employment laws.
• Responsible for full cycle performance management of direct reports, including direct supervision, training, coaching, evaluation, and compensation review. Managing personnel concerns, workflow disruptions, and operational challenges with discretion and sound judgment.
• Partners with Human Resources on direct report employment-based decisions related to promotion, performance improvement, and termination.
• Partners with the business professional recruiting team in the full-cycle recruiting of direct reports, including sourcing candidates, interviewing, and hiring.
• Assists Legal Recruiting with attorney and legal support staff interview scheduling.
• Prepares and maintains business professionals compensation budget.
• Administers and facilitates new hire onboarding.
• Administers hourly employee time and attendance processes, including the approval of time away requests and the administration and monitoring of electronic worktime recording, approval and submission.
• Processes and transmits invoices to accounting for payment on a weekly basis.
• Maintains Dayforce update and exceptions and approves timecards for all hourly administrative business professionals on a bi-weekly basis.
• Prepares and maintains office operating expense and capital budget.
• Reviews and analyzes the office budget variance report on a monthly basis providing explanations for discrepancies.
• Establishes financial controls and guidelines that optimize cost effectiveness and profitability.
• Prepares and submits monthly budget variance report.
• Performs or manages all required facilities management functions for the office(s) including, but not limited to:
• Ensures office is impeccably maintained.
• Ensures that meeting services and onsite cafes and break rooms are maintained and well supplied.
• Manages routine maintenance requests.
• Maintains constructive and collaborative working relationship with the office building manager.
• Oversees office assignments and internal office restructuring.
• Partners with the Firm's Director of Real Estate Operations and Facilities on space planning, leasehold improvements, and office relocation.
• Manages capital projects in partnership with the Office Managing Partner.
• Oversees and manages the purchasing, inventory control, and vendor relations for the office(s) in partnership with the Firm's Procurement and Logistics Manager.
• Oversees reception services.
• Other Duties and Responsibilities
• Serves as a stabilizing leadership presence during periods of change, including staffing transitions, retirements, or office reconfigurations.
• Maintains office culture and engagement stability by monitoring morale, addressing emerging concerns, and reinforcing a collaborative and professional office environment through consistent, hands‑on leadership.
• Identifies risks and issues proactively, and resolving operational, staffing, or culture‑related concerns at the earliest stages, escalating to the Chief of Staff and Office Managing Partner when necessary.
• Liaison between Human Resources, Information Technology, Finance, Facilities, and Recruiting to resolve operational issues and advocate for office needs.
• Responsible for the planning and execution of office engagement and other office events including, but not limited to, annual holiday party, business professional appreciation event, summer outing and attorney party. Partners with Client Growth and Marketing in the coordination a

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