Front Desk Administrative Assistant

Responsibilities

• Serve as the first point of contact for incoming visitors, phone calls, emails, and general inquiries
• Handle incoming and outgoing correspondence and assist with office communications
• Support employee communication and administrative needs
• Maintain office supplies, equipment, and common areas to ensure a well-organized and functional workplace
• Assist leadership and other business units with a variety of administrative and operational projects
• Organize and maintain files, records, and documentation to ensure accuracy, accessibility, and compliance with recordkeeping requirements
• Provide general clerical and administrative support to promote efficient office operations
• This role is ideal for someone who is organized, self-motivated, detail-oriented, and enjoys balancing a variety of responsibilities in a professional office environment.
• High school diploma or GED required.
• Minimum of three years of administrative, clerical, office support, or related business experience.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and SharePoint.
• Experience managing office operations, including ordering and maintaining office supplies.
• Experience handling incoming and outgoing mail and packages, including USPS, UPS, and FedEx.
• Strong organizational, time management, and prioritization skills with the ability to manage multiple tasks and meet deadlines.
• Excellent written communication skills with demonstrated attention to grammar, spelling, punctuation, and professionalism.
• Strong verbal communication and interpersonal skills with the ability to interact professionally with employees, leadership, visitors, and community partners.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• High level of accuracy and attention to detail.
• Self-motivated with the ability to work independently, adapt to changing priorities, and effectively manage unexpected situations.
• Strong customer service mindset with a friendly, professional, and approachable demeanor.
• Ability to process information accurately and make informed decisions within the scope of the position.
• 6/9

Benefits

Additional Information

The Front Desk Administrative Assistant will work collaboratively with leadership and team members to support the day-to-day operations of the office. This role serves as a key point of contact for employees, visitors, and external partners while helping ensure the office runs efficiently and professionally. This position offers a high level of autonomy and the opportunity to work independently with minimal supervision.

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Company Intel

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