Office Facilitator II (may underfill)

Responsibilities

• Office Facilitator I
• Acts as liaison with other departments, divisions, outside agencies, committees or boards. Develops and maintains confidential and non-confidential files. May perform the duties of a private secretary for department or division head.
• Assembles, takes and prepares minutes, agendas or other reports. Makes travel arrangements, sets meetings and schedules conference rooms.
• Maintains database of departmental facts and information. Responds to various surveys from associations and other agencies.
• Serves on various committees as needed, may supervise clerical staff, and performs other related duties as required
• May coordinate with Workers' Compensation division to provide information on cases as requested.
• May assist in employee benefits administration. May answer employees' routine questions, distributes and assures proper completion of enrollment, change and reimbursement forms.
• Maintains positive and effective working relationships with a diverse group, including Department management, supervisors, professional peers, other employees, and the general public.
• Complies with City and department policies and procedures.
• Performs other related duties as assigned.
• Office Facilitator II:
• Acts as liaison with other departments, divisions, outside agencies, committees or boards. Develops and maintains confidential and non-confidential files. As needed, performs duties of administrative support for department or division head.
• Manages timekeeping and payroll processing tasks including reviewing information for accuracy and prepar

Benefits

Additional Information

Position Title: Office Facilitator II (may underfill) Job Description: Provides independent administrative and secretarial support to a division and/or department. Conducts research on policies, and practices to support operational goals. Advises team members and stakeholders on developments that may impact the division. Handles a wide range of administrative tasks, including payroll processing, data collection, information exchange, and front-desk reception. In collaboration with leadership, manages purchasing, inventory, petty cash, travel coordination, and scheduling. Position Salary Range: Office Facilitator I: $25.34 - $ 31.30 Office Facilitator II: $27.96 - $34.53 This position is eligible for full city benefits, including: Health Insurance Dental, Vision and Life Insurance Paid vacation and personal leave Six to Twelve weeks of paid parental leave from day 1 of employment Retirement contributions toward a pension plan and/or 401(k) A robust Employee Assistance Plan (EAP) Up to $4,000 tuition reimbursement annually Discounted supplemental benefits like pet insurance and legal services IMPORTANT: Early application submittal is encouraged. This position will remain open until filled and may close at any time without notice.

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