Marketing Proposal Coordinator

Responsibilities

• Support the preparation of proposals, SOQs, and qualification packages.
• Coordinate deadlines, submission requirements, and deliverables.
• Collaborate with technical staff to gather and organize content.
• Draft and edit proposal narratives, project descriptions, and team resumes.
• Format and assemble documents using KPFF and client templates.
• Produce polished, client-ready deliverables under deadline.
• Communicate with clients and KPFF Principals to coordinate submission requirements and schedules.
• Maintain and update staff resumes and project sheets in Unanet.
• Ensure consistency, accuracy, and quality across all materials.
• Work closely with marketing team members, KPFF Leadership, engineers and project managers, and other internal teams.
• Support team efforts to meet deadlines and deliver high-quality work.
• Minimum Requirements
• 3+ years of marketing experience (AEC or professional services preferred)
• Associate's degree in Marketing, Communications, or related field
• Strong proficiency in Adobe InDesign
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote)
• Experience with Microsoft Teams and SharePoint
• General proficiency working in a PC/Windows-based environment
• Strong written and verbal communication skills with a command of grammar and clarity
• Ability to manage multiple deadlines daily in a fast-paced environment
• Availability to work standard business hours (Monday through Friday)

Requirements

• Bachelor's degree in Marketing, Communications, or related field
• Experience with Unanet or similar CRM systems
• Familiarity with Adobe Creative Cloud, including Photoshop and Illustrator
• Experience with workload or task tracking systems
• Work Style and Expectations
• This role requires a high level of professionalism, reliability, and accountability.
• Takes ownership of their work and consistently follows through on commitments.
• Communicates clearly, directly, and proactively.
• Is able to manage responsibilities independently after an initial training period.
• Is comfortable working with busy leadership and coordinating across multiple priorities.
• Maintains a calm, thoughtful approach under pressure and tight deadlines.
• Demonstrates strong attention to detail and organization in all work.
• Humble and collaborative working style.
• Application Process
• Please submit:
• A resume identifying all previous employment with explanations of any gaps in employment,
• Your most current transcripts for all college level coursework,
• A cover letter addressing the following two prompts at a minimum: What does your work ethic look like? - Give examples of your work ethic in action.
• Describe a time when you were part of a team you felt worked well and why you felt it was successful.
• If you are interested in this position, please click on the "Apply" button below. Resumes sent elsewhere will not be considered.
• Physical Demands and Work Environment
• Duties require in-person attendance, Monday through Friday, during our business hours of 8 AM to 5 PM at our office in Irvine, CA.
• All duties are performed in a typical office environment while sitting at a desk or computer table.
• Duties require the ability to actively engage with a computer for several hours per day.
• May occasionally need to lift items up to 15 lbs.
• After a successful training period, this role will transition to a hybrid work schedule, with time split between the office and remote work.
• Our Employees
• Our employees are valued and empowered, collaborative and team oriented, innovative in their approach and passionate about their work. They are

Benefits

Additional Information

KPFF is seeking a Marketing Proposal Coordinator to join our marketing team. This role supports proposal and pursuit efforts and contributes to the development of marketing materials across the firm. The Marketing Proposal Coordinator works closely with Principals, clients, engineers, and internal teams to prepare proposals, coordinate deadlines, and produce client-facing deliverables. This position requires strong organization, attention to detail, and the ability to manage multiple assignments in a fast-paced, deadline-driven environment.

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