Studio Sample Coordinator

About the role

Fashion Nova is the world's leading trend-to-market fashion and lifestyle brand with high-growth categories across its Women, Men, Kids and Beauty divisions. Renowned for delivering the most-wanted styles to millions worldwide, Fashion Nova earned the title of the Top 5 Most-Searched Fashion Brand on Google in 2022, alongside Louis Vuitton and Nike. Founder & CEO Richard Saghian launched the brand in 2006, from a retail location in Los Angeles. After multiple store openings, Saghian launched the e-commerce website for Fashion Nova in 2013, pioneering a disruptive social commerce model of affordable, on-trend, size-inclusive clothing online - powered by an innovative, social media-first marketing strategy. Today, Fashion Nova has amassed over 40 million social media followers, with annual sales of approximately $2 billion! The brand's name has been featured in chart-topping hit songs by Cardi B, Drake, 21 Savage, Saweetie, The Game, Tyga and Offset and its styles have been worn by many celebrities, artists and athletes including Meg The Stallion, Ice Spice, Chris Brown, Floyd Mayweather, Rick Ross, Kourtney Kardashian, and Kylie Jenner. ROLE OVERVIEW The Studio Sample Coordinator is responsible for the accurate intake, tracking, organization, and movement of product samples throughout the studio production lifecycle. This role plays a critical part in ensuring samples are properly prepared, assigned, and available to support daily photo studio operations in a fast-paced environment.

Responsibilities

• Process incoming samples and ensure accurate system entry at all required workflow stages
• Maintain real time tracking of sample status, ensuring data accuracy and visibility
• Organize and manage sample storage using established filing systems and standards
• Partner with styling and studio teams to ensure samples are properly prepared and available for shoots
• Perform quality control checks to verify sample details, labeling, and grouping accuracy
• Monitor and resolve discrepancies such as missing scans, incorrect assignments, or unaccounted samples
• Support prioritization of samples based on business needs, including high-priority or aged inventory
• Manage post-shoot sample processing, including rescanning, verification, and reintegration to pass to studio
• Maintain readiness of samples for reshoots or additional production needs
• Contribute to reporting processes and support inventory visibility initiatives

Requirements

• Strong attention to detail and organizational skills
• Ability to work efficiently in a high-volume, fast-paced environment
• Basic computer proficiency; experience with inventory or tracking systems preferred
• Strong communication and collaboration skills
• Ability to multitask and prioritize effectively
• Work Environment
• Fast-paced studio and warehouse environment
• Early morning shifts may be required
• Frequent standing, walking, and handling of physical samples

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